Assistant Manager

7 months ago

Winnipeg, Canada IRCOM (Immigrant & Refugee Community Organization of Manitoba) Full time

**ASSISTANT MANAGER - AFTER SCHOOL PROGRAM (ASP)**

**Full-time, permanent position**

**WHAT IRCOM OFFERS**:

- A warm, fun and supportive work community
- An incredibly diverse workplace that is committed to staff wellness and inclusion
- A staff team passionate, committed and unified in supporting the integration of newcomer families
- An inner-city organization committed to Truth and Reconciliation
- A family-friendly organization with a comprehensive benefits package
- A place where you can make a difference and feel the rewards of your work on a daily basis

**CANDIDATE PROFILE**:The ASP Assistant Manager is:

- skilled in designing and planning of recreational, social and educational programs for children and youth
- experienced in direct leadership of programs for children and youth
- passionate about integration of and advocacy for newcomer children and youth and their families
- experienced in financial administering program funding and details
- able to ensure multiple programs are coordinated and aligned with stated goals and objectives
- experienced in supervising volunteers and staff
- an individual who models, encourages and inspires program staff to grow in their capacity, skills and goal achievement

**POSITION PURPOSE AND SUMMARY**:Guided by the vision, mission and values of the Immigrant and Refugee Community Organization of Manitoba Inc., the Assistant Manager assists newcomer children and youth to integrate into Canadian society by:

- Supporting program staff including Assisting with Staff Performance management and Development Plan
- Ensuring program Quality,
- Assisting ASP Manager with writing grants and funding reports
- Managing records and communication,
- Providing team and inter-departmental support and collaborations.
- Assisting with program budget management and procurement

With the supervision and support of the ASP Manager, the Assistant Manager will fulfil the following:
**DUTIES AND RESPONSIBILITIES**:
**Manage Program Quality (30%)**
- Ensure programs balance activities to engage children and youth in recreational, social, educational, inclusive and integrative ways
- Lead continuous improvement in program quality through evaluation and improvement of procedures in consultation with ASP Manager
- Implement and enforce rules and behaviour expectations for all program participants
- Tailor additional supports for children and youth, in collaboration with their families, Community Resource Program staff, the Youth & Family Support Worker and the ASP Manager
- Develop and implement communication, program, and relational strategies to teach respect and develop non-violent behaviour to children and youth

**Support Program Staff (25%)**
- Assist ASP Manager in training and mentoring new staff members and volunteers in the area of program delivery, monitoring and guidelines
- Coach, monitor, and support staff in program development, implementation, measurement, and evaluation, including logístical aspects such as permits, transportation, etc.
- Supervise program staff, volunteers, practicum students and activities in consultation with ASP Manager
- Prepare weekly staff schedule and monthly program calendars with input from program staff leads
- Make recommendations to ASP Manager on ways to support staff in achieving program expectations

**Funding and Reporting (20%)**
- Understand and implement all ASP program funding deliverables, guidelines and processes
- Provide strong support in the area of grant-writing, budget tracking and expense coding, and monitoring corresponding report deadlines
- Work with ASP Manager to ensure the funding database is accurate
- Assist with sustained relationships with funders, in partnership with senior management

**Communication & Records Management (15%)**
- Promote cross-program communication and collaboration to ensure the ASP team is well-connected with the rest of the staff team
- Track daily participant records (attendance, registrations, contacts, iCare) and program logs in database
- Update and evaluate program documents and participants files
- Maintain regular staff check-in schedules and documentation

**Team and Inter-departmental Support (5%)**
- Communicate and collaborate effectively with other IRCOM programs, ASP volunteers, and partner agency staff to provide and advocate for coordinated services
- Represent ASP in interdepartmental and partnership meetings as directed by ASP Manager
- Participate in team and IRCOM staff meetings and events
- Follow IRCOM policies, guidelines and procedures
- Participate in ongoing professional development
- Perform other duties as assigned by ASP Manager or Senior Management

**Program Budget and Procurement (5%)**
- Provide input into annual budget preparation and annual program budget
- Orient staff to financial processes and develops program-specific supports and systems as required
- Monitor expenditures, note budget variances and recommend remedial actions
- Research and recommend alt

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