Office Administrator

2 days ago

Quesnel, Canada Quesnel Youth Soccer Association Full time

**QYSA Administrator**

Reports to: Executive Director

The QYSA administrator prioritizes diverse tasks, uses sound time management, and excellent interpersonal skills to maintain a demanding workload. Confidentiality, professionalism, and sensitivity must be exhibited regarding performing the tasks of this position..

**Club Administration**
- In conjunction with Board Members, staff, and volunteers, manage the administration of both indoor and outdoor soccer leagues and programs including registration & volunteer recruitment
- Work closely with the Executive Director to ensure consistent messaging of the Association’s soccer programming - Ensure adequate insurance coverage on all activities, property, and the Board of Directors of

QYSA. - Participate in the implementation of the Association’s statement of vision, mission, and goals. - Maintain good working relationships and collaborative arrangement with community groups, funders, various levels of government and other organizations to help achieve the goals of QYSA.
- Ensure that personnel, client, donor, and volunteer files are securely stored, and the privacy/confidentiality is maintained
- Manage and update the QYSA website and Goal-line registration platform.
- Provide support to the board by preparing meetings, agendas and supporting materials.

**Financials**
- Payroll, payables & receivables
- Sponsorship and fundraising, including grants

**Facility Administration**
- Promote the use of indoor sports field complex by other groups, manage rentals and payments, including being present on site during a rental when required
- Keeping the facility presentable and minor cleaning

Perform other duties as described in writing from time to time by the Board of Directors.

**Minimum Qualifications**:

- Experience working in a non-profit business
- Ability to work flexible hours - the nature of our business has busy periods, lead up and first few weeks of each season, and quieter periods. Evenings and weekends will be required along with some daytime hours.

**Preferred Qualifications**:

- Experience working in non-profit youth sports
- Some knowledge of QYSA and/or BC Soccer
- The ability to read and interpret financial statements and work to a budget
- Exceptional organizational skills with the ability to handle multiple and conflicting deadlines
- University degree or college diploma in sports management, business administration would be an asset

Strong customer service orientation coupled with exceptional organizational skills will ensure success in this role.

**Job Types**: Part-time, Permanent
Part-time hours: 20-25 per week

**Salary**: $22.00-$24.00 per hour

**Benefits**:

- Casual dress
- Flexible schedule

Schedule:

- Evening shift
- Monday to Friday
- Weekend availability

Work Location: In person

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