Building Assistant, Residential

2 months ago

Toronto, Canada Kaneff Group of Companies Full time

**Building Assistant, Residential (Contract)**

**Purpose of the role**:
The Administrative Assistant, Residential will provide support to the Residential team by keeping documents, files and reports up-to-date and accurate. In this role, you will be responsible for all aspects of office administration and reception duties with respect to; receiving all incoming calls to the management office. You will also ensure that information is communicated clearly and concisely to the various internal and external stakeholders. Success in this role requires strong attention to detail, organization, communication and time management skills.

**Reporting Relationship**:
This role reports directly to the Senior Property & Capital Projects Manager

**Location**:
Bradley Court - 280 Dundas St E, Toronto, ON

**Key Accountabilities**:

- Greeting all walk-ins and provide exceptional customer service to internal and external stakeholders;
- Actively listen and act upon inquiries, concerns and complaints. Escalate issues as required to the Senior Property & Capital Projects Manager or his designate.
- Assisting the Senior Property & Capital Projects Manager with their day-to-day duties
- Coordinate meetings with tenants, Resident Managers, Property Administrators and Maintenance staff;
- Assist with the collection of rents;
- Communicate, direct and schedule with Maintenance staff, security, and all other trades and contractors;
- Assist with all marketing initiatives
- Assist the Leasing Specialist(s) and Property Administrators in preparation of all necessary paperwork surrounding leasing, lease addendums, parking etc. as required;
- Take initiative to improve existing processes or procedures, or propose alternate solutions;
- Any other administrative duties assigned from time to time by the Employer.

**Expertise & Experience**:

- Undergraduate Degree/ College Diploma in a Related Discipline.
- A minimum of 1-2 years of administrative experience.
- Strong computer skills: excellent knowledge of MS Office Suite (Word, Excel, PowerPoint and Microsoft Outlook) and able to learn Yardi
- Excellent communication skills.
- Professional and customer focused.
- Solutions driven and self-motivated
- Motivated to learn more and grow within this position.

**Other Mandatory Requirements**:

- Must have a reliable vehicle and maintain a valid drivers license
- Fully vaccinated against COVID-19

**About Kaneff**:
Kaneff Group is an established real estate developer, builder, and property manager within the GTA and Golden Horseshoe. With over 70 years in the real estate market, we are an experienced, customer-centric group that is dedicated to exceptional quality and service. We build high and low-rise homes, develop, build, and manage commercial plazas and office centres, and manage our own public golf courses in Ontario. We are deeply dedicated to philanthropy and being an integral part of the development of our communities.

Our employees are our greatest asset; the building blocks of our very achievements. As a family-operated business, we ensure everyone has an opportunity to learn and grow across our multi-disciplinary divisions. If you are a team player with a passion for your community and a can-do attitude, we want to hear from you

**To Apply**:Does this sound like you? Amazing Please submit your resumé by clicking apply. You can address your cover letter to Sonia Agha.

**Please Note...**

We are committed to employment equity and encourage all people, including women, visible minorities, persons with disabilities and persons of aboriginal descent to apply. Upon your request, we provide accommodation for disabilities during the recruitment and selection process. If you request accommodation, HR will reach out to consult with you so that we can tailor our arrangements to suit your needs. In addition, all new employees are advised of our policies for accommodating employees with disabilities

**Job Types**: Full-time, Fixed term contract

Schedule:

- 8 hour shift

Supplemental pay types:

- Bonus pay

Application question(s):

- Are you comfortable working on site 5 days a week?
- Do you have full-time access to a vehicle?

**Experience**:

- Administrative: 1 year (required)

Work Location: One location

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