Fleet Specialist

2 months ago

Markham, Canada Honda Canada Full time

**Job Description**:
The Fleet Specialist associate is responsible for management of all internal programs within the Sales & Production Planning Department which includes automobile, motorcycle and power products. The incumbent will be responsible for a variety of areas including but not limited to:

- Honda Associate Vehicle Program fleet (HAVP)
- Associate Purchase (AP)
- Company Vehicles & Business Purpose Units for auto and MCPE (CV/BPU)

The Fleet Specialist associate is responsible for daily review and processing of program orders for CH, HFS, HCM and HTC associates and family members. They work with various stakeholders to ensure that PDIs, licensing, delivery and payroll/invoicing/rebates at dealerships have been processed. They are responsible to respond and resolve Associate, Dealer, HCM, Finance, Power Sport Product and payroll dept questions pertaining to HAVP, AP or CV/BPU. Analysts are responsible to analyze and put in strategic plans weekly/monthly to achieve department targets. Program quarterly analysis and forecast for ordering and delivery to be provided to management for budget review and planning.

**RESPONSIBILITIES**
- Daily review and processing of program orders (Auto/MCPE)
- Confirm associate is eligible for the order type.
- Release units from compounds for PDI preparation.
- Review, qualify and order part accessories.
- Prepare and validate program associate contracts or Letter of Introduction ensure accuracy and provide to associates.
- License and deliver vehicles at HCM/CH or participating Dealerships.
- Schedule associate deliveries and provide information to PRC and ALP.
- Ensure CV/BPU digital sticker renewals are completed (annually).
- Update monthly actual report, analyze results and create countermeasures.
- Auto and MCPE BPU reports
- Associate Purchase monthly rebates
- Payroll remittance Reports
- 113/114 statement reconciliations
- Payroll remittance report by company (HFS, CH, HFS and HTC)
- Validate monthly Grounding and Disposal report matches Finance report.
- Ensure 17032 clearing account balances each month
- Review HFS pricing and compare to used market data (validation)
- 407 ETR (distribute to stakeholder)
- NY Tolls (distribute to stakeholder)
- AutoVin
- ALP
- Diner’s Club invoicing
- Insurance Admin fees
- Tires reconciliation (from PRC)
- Update program portals
- Track accident reports
- Insurance claims
- Warranty activations
- Monitor course completion for insurance Bordeau
- Sequester auto product
- Update monthly/quarterly associate pricing offers and communication to associates
- all other duties as assigned by manager

**QUALIFICATIONS**
- University Degree/College Diploma in Administration, Business or an automotive related discipline preferred.
- Previous automotive work experience is required.
- Must have a customer centric service attitude.
- Must entail strong MS Office Skills specifically MS Word, Excel and PowerPoint (intermediate or advanced level excel)
- Possess strong organizational and time management skills to meet strict deadlines.
- Ability to work efficiently while managing multiple priorities in a fast-paced environment with tight deadlines.
- Must entail strong analytical, strategic, and problem-solving skills.
- Must entail excellent written and oral communication skills. French language is an asset.
- Must be interpersonal, ability to work in a team environment and build collaborative working relationships with internal and external affiliates
- Must be flexible to adapt to a constantly changing environment.
- Ability to maintain a high level of accuracy and confidentiality.
- Ability to prioritize the tasks given.
- Valid G driver’s license is required
- Minimum 1 year of experience
- Automotive industry would help
- Time management, critical & innovative thinking, strong organization, analytical, results and people oriented, solid communications skills oral and written
- Develops and maintains good working relationships with all members of the team
- Develops and maintains good working relationships within Honda North America as well as all other internal and external stakeholders
- Develop, establish and maintain good working relationship with Honda North America suppliers, partners, consultants, stakeholders and other network contacts
- Enjoys team building approach of management and department - shares results

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