Project Coordinator

3 months ago

Ottawa, Canada McIntosh Perry Full time

Are you ambitious and looking to make the right move in your career? Now is the perfect time to join Egis. Egis is experiencing substantial growth in North America, highlighted by our recent acquisition of McIntosh Perry—now made up of over 1,000 engineers, architects and planners across Canada and the USA. This strategic move underscores our commitment to investing in North America, propelling our expansion to new heights.

**Our values showcase everything we believe in**:
A Responsible Company - We care about people, and we care about our impact; acting responsibly wherever we work and whatever we do.
A People-First Company - This is an environment of mutual respect where every team member matters, no matter who they are.
A Creative Company - Creativity is in our DNA. This is the fuel that helps us tackle the major challenges of our time.

**The more important question you likely have is**: Are we the right company for you?

Joining Egis is an opportunity to make a valuable, positive impact on the world, while growing and developing as a person. Our culture is very collaborative, and we care about people and our impact. We take great pride in being responsible for our clients, for each other and for our planet and its people. You’ll work and innovate in an environment where high standards and personal consideration go hand-in-hand.

Learn more about the exciting opportunity below where you’ll be part of projects renowned for technical excellence, ambition and sustainability

**The Role**:
We boast a seasoned multi-disciplinary crew ready to support your land development endeavor. To guarantee seamless project delivery, we provide an all-encompassing approach and a comprehensive array of services. Whether it's crafting commercial plans or orchestrating urban subdivisions, we strive to uncover optimal solutions, positioning ourselves as your trusted partner in land development. Armed with a wealth of project experience and an in-depth grasp of municipal requirements, the Egis team has expertise in the municipal approvals process.
Tailoring our approach to the specific nature of the development, we meticulously prepare engineering documents necessary for submission. These documents serve as a testament to our unwavering commitment to adhere to municipal design standards and criteria, assuring the municipality that the proposed development won't adversely affect adjacent properties or downstream infrastructure.
Embedded within Egis’s land development process is a thorough assessment of natural features on each site. Our meticulous plans are designed to minimize environmental impacts while ensuring the sustainable development of your project.
This role is a temporary position to cover a maternity leave.
- Post-secondary education in office administration;
- 3-5 years related work experience preferred;
- Previous work experience within engineering industry is considered an asset;
- Previous work experience in finance and accounting would be considered an asset;
- Previous experience or knowledge of Deltek would be considered an asset;
- Excellent organizational and time management skills to respond to changing priorities and handling multiple tasks to support a large number of technical staff and managers;
- Strong customer service orientation;
- Ability to carry out detail-oriented tasks accurately and independently;
- Excellent verbal and written communication skills in English; and
- Willingness to work in a team environment, assisting team members and contributing to the overall objectives of the team.

**Key Responsibilities**:

- Monitoring project financials and regularly following up with Project Managers on the status of any pending scope changes, change orders, new projects, project closures, etc.
- Accounting assistance including Accounts Receivable and Invoicing (processing and distribution of invoices for Land Development projects, communicating any project/client issues to Project Managers, following up on outstanding invoices as required)
- Maintaining opportunity database, tracking opportunities and long leads with project managers, following up and updating as required
- Generating reports on a bi-weekly or monthly basis and distributing to Project Management staff
- Preparing agendas and attending weekly management and project-related meetings
- Setting up projects as per company standards, proper filing of contracts, proposals, purchase orders, scope changes, agreements, etc.
- Assisting project managers with the preparation of letter proposals, scope changes and associated agreements, including transferring into the correct templates when required
- Assisting the proposal team with larger competitive pursuits including gathering the required information, coordination with various groups/disciplines, compiling and preparing the final submission package for delivery within strict deadlines
- Monitoring and maintaining file compliance to Egis standards
- Communication and sharing of in

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