Receptionist

2 weeks ago

Scarborough, Canada Centennial College Full time

Job Number:
- J1123-1287- Job Title:
- Receptionist- Job Type:
- Permanent FT Support- Bargaining Unit:
- FT Support- School/Department:
- People and Equity- Campus/Location:
- Progress- Pay Range:
- $25.86 - $29.96/Hour- Pay Band:
- Support D- Hours/Week:
- 35- Shift Schedule:
- Monday to Friday, 8:30am to 4:30pm- Date Posted:
- November 20, 2023- Closing Date:
- November 27, 2023We also recognize that Centennial is situated on the Treaty Lands of the Mississaugas of the Credit First Nation and pay tribute to their legacy as well as that of all First Peoples that have been and remain present here in Toronto. We recognize that First Peoples come from sovereign Nations and that part of understanding our responsibilities of residing on this territory are understanding the true history, circumstances and legacy of the Treaties signed here (such as the Toronto Purchase, Robinson-Huron Treaty and Williams Treaties) and including pre-contact Treaties and Agreements between sovereign Nations and that all peoples in this area are therefore Treaty people with obligations and responsibilities to all our relations.

**Position Summary**

**Responsibilities**
- Greets and assists visitors and employees to the department in a professional manner.
- Monitors and maintains the reception area, boardrooms, and P&E workspaces to ensure cleanliness and organization.
- Acts as a key and/or keycard holder for department-shared spaces.
- Assist with scheduling and coordinating meetings and job interviews.
- Works with Iron Mountain to coordinate and organize records and documents, including record retrieval as needed.
- Updates filing systems and assists with new filing and storage systems, data and documents.
- Conducts regular file reviews according to the department retention schedule.
- Processes requests for files and data. Records when and what documents have been borrowed and returned.
- Secures and protects the privacy of documents.
- Maintains mail functionality and order, including responding to office equipment service needs.
- Coordinates the return of empty toner cartridges.
- Regularly monitors and maintains an inventory of office supplies and equipment, including the shared kitchen area.
- Assists with gathering and sending information for employee files related to incoming legal letter requests.
- Works collaboratively with the Strategic Business Operations Manager to assist with various People and Equity projects and initiatives.
- Coordinates People and Equity events, both on and offsite, including divisional days, team building, team social events and holiday celebrations.

**Qualifications/Experience**
- Two (2) year diploma, or equivalent. Business Administration or any related discipline. An equivalent combination of relevant practical work experience and/or other qualifications and education will be considered.
- Minimum of two (2) years in a clerical/support role, preferably in an educational institution.
- Ability to interact positively with others, demonstrating interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Excellent organizational skills and attention to detail.
- Strong written communication, customer service and time management skills.
- Demonstrated proficiency in Microsoft Office, Teams, Zoom and experience in website maintenance and social media engagement/communication.
- Hands-on experience with office equipment (e.g., fax machines and printers)
- Demonstrated ability to set priorities and work well under pressure with highly developed organizational and problem-solving skills.
- Able to work in a team or independently with mínimal direction according to established processes.
- General office practices and procedures for working productively in a business environment
- Maintaining the confidentiality of private information

Proof of credentials or equivalencies from accredited regional or federal post secondary institutions and/or their foreign equivalents will be required at the time of job offer.

When applying, your cover letter and résumé must include examples that reflect all of the requested skills and qualifications and **must be submitted online by November 27, 2023 at 11:59 PM EST. Please quote Job ID J1123-1287. **Misrepresentation of applicant information will be grounds for your exclusion from the competition or for dismissal should you subsequently be hired for the position. We wish to thank all applicants for their interest and advise that only those selected for an interview will be contacted.

We are committed to providing persons with disabilities equal opportunities regarding all employment activities, including access to jobs and accommodations during employment as required, in accordance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA).

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