Accounts Payable Coordinator

2 weeks ago

Halifax, Canada Copia Professionals Service Limited Full time

The Accounts Payable Coordinator is responsible for the timely processing of vendor invoices for payments and employee expenses for reimbursement. This individual communicates with the vendors and/or internal teams to gather, respond, and process information to facilitate accuracy in invoicing.

The ideal individual for this role is organized, timely and accurate. They have strong Excel and accounting software skills and can enter and manipulate data with speed and precision.

**Duties & Responsibilities**:

- Receive, check for accuracy, confirm signature on packing slip, and match to invoice.
- Reconcile processed work by verifying entries and comparing system balances to cheque stubs.
- Receive, review and process vendor invoices and forward them for approval in a timely manner.
- Generate cheques for payment in accordance with payment schedules.
- Seek to ensure all rebates or discounts are captured to control costs.
- Check and control petty cash and ensure payments are made.
- Maintain accurate historical records.
- Review, confirm, and prepare employees’ expenses and prepare for reimbursement.
- Ensure the vendor account information is maintained in its current state.
- Prepare reports for the accounting department with accuracy and clarity.
- Manage and correct discrepancies for correctness.
- Manage visa statements and ensure supporting documents are attached and acceptable.
- Enter prepaid cheques in a timely manner in the system.
- File and store documents for confidentiality and ease of recovery for future access.
- Field questions, requests, and complaints from vendors in a professional and respectful manner.

**Qualifications**:

- University Degree or College Diploma in commerce, finance, or general business management.
- Minimum 2 years of experience in accounting, ideally in managing accounts payable.
- Highly proactive, organized, and able to work independently to achieve the assigned tasks.
- Responsive, respectful, and capable of following the direction in a team environment.
- Flexible and willing to learn.
- Capable of communicating with clarity, written and verbal.
- Ability to comply with Company’s policies and procedures.
- Strong technical skills including MS Word, Outlook, and Excel and working knowledge of accounting software, ideally Sage.

**Job Types**: Full-time, Permanent

**Salary**: $20.00-$22.00 per hour

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: One location

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