Marketing Coordinator

5 days ago

Remote, Canada Aviso Wealth Full time

**Aviso Wealth**:
**The Opportunity**:
We’re looking for a Marketing Coordinator to support our Brand, Marketing and Communications department.

**Who you are**:

- **Service** - You consider both internal and external stakeholders and demonstrate intent of understanding and putting the clients’ needs first. You advocate service excellence and work to deliver solutions that meet the needs. You proactively develop strategic partnerships that allow Aviso Wealth to become a trusted advisor and partner
- **Execution** - You are committed to achieving your goals and to succeed. This includes focusing on “getting things done”, as well as recognizing and taking advantage of opportunities as they arise. You are consistently looking for ways to improve your personal best and see value in continuous improvement. You take accountability for your actions and learn from mistakes
- **Collaboration** - You work collaboratively with others with the common goal of driving positive results. Making meaningful contributions to your team to achieve organizational goals is a priority. You proactively encourage collaboration, build trust and inclusion, and work to establish effective relationships both inside and outside of the organization

**What your day looks like**:

- Leadership Assistance and Support_
- Provide a full range of administrative assistance: managing an active calendar, providing initial response to issues, or redirecting to others, liaising with offices of senior executives internally and externally, photocopying, filing, and reviewing correspondence
- Compile and complete monthly credit card and cash expense claims and invoices
- Prepare, format, and edit letters, memos, reports, meeting materials, and presentations, from draft to presentation ready
- Maintain an organized filing / document management process for electronic and paper documents that ensures the protection of all confidential information and materials
- Develop and maintain strong relationships with other executive assistants to ensure effective communication and optimum support to the SVP, Chief Marketing Officer
- Effectively manage and resolve conflicting priorities and negotiate workable time frames with other Executives and reporting staff seeking administrative assistance
- Prioritize conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion
- Travel, Calendar, and Meeting Management_
- Manage the SVP, Chief Marketing Officer’s calendar by prioritizing and organizing internal and external meetings
- Participate in meetings, where appropriate, taking meeting notes and scheduling follow up
- Coordinate cost-effective travel and accommodation arrangements and itineraries
- Anticipate needs, changes, and rearranges meetings as appropriate to ensure the resolution of all conflicting requests
- Coordinate and make all arrangements for on-site and off-site meetings and events including logistics (e.g., communication, location, meals, equipment, materials, RSVPs, travel)
- Marketing Coordination and Project Support_
- Assist with the development and implementation of corporate marketing projects and campaigns across a variety of mediums
- Update various websites with content and digital assets
- Assist in managing national sponsorships and tradeshows, including coordination of event marketing activities
- Other marketing duties as required
- Lead and manage smaller projects, delivering expected outcomes on-time and within scope
- Manage marketing communications to various internal and external audiences as required
- Marketing Operations and Administration_
- Support coverage of the marketing inquiries received through the Marketing inbox, responding to requests in a timely matter
- Maintain inventory of marketing materials and supplies, as well as general organization of department and shared materials and resources
- Process invoices according to proper procedures, securing approvals and ensuring that correct ledgers are assigned to track expenses
- Other duties as assigned to support the various functions of the Marketing team

**Requirements**:
**Your experience and skills**:

- Post-secondary education in business, marketing or communications preferred
- Additional relevant training in office administration, communication, management and/or event planning
- A minimum 3 to 5 years’ experience in a similar role supporting senior level executives and / or experience in a marketing and communications department
- Financial industry experience preferred
- Proactive and confidential with the ability to use sound judgment and make decisions while acting as the gatekeeper
- Ability to prioritize while handling sensitive, confidential, and urgent matters
- Customer-focused attitude with high performance standards
- Demonstrates and projects professionalism with a high degree of diplomacy, tact, and judgment
- Responsive in a fast-paced environment
- Ability to develop and maint

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