Documentation Specialist

2 months ago

Oakville, Canada BWXT Precision Manufacturing Inc Full time

**JOB PURPOSE**:
The Document Clerk works closely with the Quality and Operations functions to ensure the timely and accurate completion of History Dockets (documents) required for all parts. History Dockets are a vital aspect of the production process, and a customer deliverable together with the manufactured product.

**ACCOUNTABILITIES**:

- Prepare history files and dockets as required, which includes cataloging and gathering information to compile the docket file (e.g.waterfall, matrix as applicable).
- Coordinate and ensure that all drawings, materials, and reports are part of the history docket.
- Review all documents for completeness and accuracy, ensuring the customer has signed off and the authorized inspection is completed.
- Review vendor documentation to ensure accuracy of records and input and maintain the information in database.
- Track progress of dockets so that status can be given regarding completion.
- Enter data into traceability matrix when required.
- Ensure that all work orders and non-conformance reports are closed before shipment as well as coordinating the shipping of history dockets.
- Work with Quality Assurance Manager to maintain History Docket Quality and Productivity metrics to ensure customer satisfaction with regards to on-time delivery and HD quality.
- **Additional Administrative Accountabilities: (As the HD Process May Require)**_
- Scanning (PDF), authenticating, OCR and save all files electronically in electronic folders. Paper copies of documentation is filed in the Quality Records Vault till the Project is complete
- Make a copy (when required) of history docket, scan and make CD for customer.
- Create and submit CMTR (Certified Material Test Reports) and Certificates of Compliance etc. for review and approval to Quality for applicable projects
- Close out work orders, nonconformance reports, reworks, PWHT and condition reports while ensuring that document retention is accurate.
- Provide nameplate and stamping information to the shop.

**KNOWLEDGE & EXPERIENCE**:

- Post-secondary education in Administration or Quality Engineering or equivalent education and/or experience required.
- 3 years of experience in a technical administration.
- Strong knowledge of manufacturing sequence and product experience in a manufacturing environment
- Experience working in an environment requiring detailed traceability of parts and documents, preferably in the aerospace or nuclear industries.
- Proficient in the use of Excel and Word.
- Excellent relationship and communication skills.
- Highly organized and able to manage priorities.
- Ability to focus and concentrate on fine details.

**Job Types**: Full-time, Permanent

**Salary**: From $50,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Oakville, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- What are your salary expectations?

**Experience**:

- Coordinating Documents/Dockets: 1 year (preferred)

Work Location: In person

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