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Parts Administration- Maternity Leave Contract

4 weeks ago

Hamilton, Canada Premier Truck Group Full time

**Winners Work Here**

Premier Truck Group is proud of the diversity that comprises our winning team. We see the equality and inclusiveness amongst our team members as our ultimate tool in moving our organization and industry forward.

**Who is Premier Truck Group?**

**Premier Truck Group **is headquartered in Dallas, Texas, with over 40 locations throughout the US and Canada, making it the largest Freightliner dealer group in North America. We offer a premium selection of new Freightliner and Western Star commercial vehicles, a large selection of previously owned commercial trucks, and a full suite of parts, maintenance, and repair services. When you build your career here, you make a commitment to being the very best in the business. We are the pre-eminent group of Freightliner truck dealerships in the nation with serious plans for the future and we want you to be a part of it.

**Why Join Our Winning Team?**

When you join our team, you’re rewarded with the opportunity to work for an organization that provides opportunities for career growth and advancement, tailored to individual performance, experience and interests, along with a fully comprehensive benefits package including:
Employee Discounts

Medical, Dental, and Vision Insurance

Life Insurance

Employee Assistant Programs

Paid Holidays and Paid Time Off

Group RRSP with Employer Match

Training

Work-Life Balance

Here are some quick insights into this opportunity. We would love to discuss it with you in more detail

**Parts Administration Responsibilities**:
Daily Cash Reconciliation - Gathering all Debit and cash payments from Parts, Service and Sales to reconcile settlements and cash. Scan documents to accounting head office.

Scanning - Scan A/P invoices from parts and DCR paperwork into CDK.

Filing - Filing all invoices into numerical order.

Office Supplies - Order office supplies.

Janitorial Supplies - Order all Branch cleaning supplies.

Correspondence - Handling all mail, checks and cash that come into the dealership.

Banking - Gathering all cheques and cash and prepare daily bank deposit.

Petty Cash - Ensure paperwork and receipts are given to controlling petty cash flow.

Ordering Parts - Running orders for Emergency, Critical, Warranty and Stock orders from vendors.

Posting of parts - Posting all parts that come in from packing slips.

Invoices - Matching parts invoices to packing slips and receiving journals to scan into Yooz for coding.

Yooz - Code all invoices from vendors for reconciliation. Ensure all invoices are accounted for by month end close.

Obsolete Inventory - Creating obsolete reports broken down by vendors, create returns and keying parts to see if they can be returned or scrapped. Ensure all returns are picked and packaged and sent back to vendor or scrapped upon authorization. Arranging shipment of returns to vendors.

Plus/Minus Inventory - Making inventory adjustments.

Core Returns - Gather Dirty Core Inventory, process returns through VRTN and take out of CDK.

Cycle Counts - Run cycle counts and counting parts in sections of warehouse. Reconciling parts cycle counts and reconciling

PARS/Credit Requests - Creating PARS/Credit requests when parts are short shipped, packaged wrong or damaged. Following up to make sure proper documentation is attached and received.

**Parts Administration Requirements**:
High school diploma or the equivalent and one-year related experience or equivalent combination of education and experience.

Computer proficiency

Excellent communication skills both oral and written with the ability to effectively communicate via face-to-face, phone, or by other means of communication

Ability to define problems, collect data, establish facts, and draw valid conclusions

Parts - CAIND-Parts

**Ready to Join?**

**PTG is committed to fostering an equitable, inclusive and accessible environment where all employees and customers are valued, respected and supported.**

Premier Truck Group is proud to be an essential business throughout the Coronavirus pandemic, allowing for the sustained employment of our employees while keeping health and safety a top priority. We continually re-evaluate and improve procedures on an on-going basis to ensure we are up to date with practices that support today’s changing environment.