Director, Procure-to-pay

6 months ago

Waterloo, Canada University of Waterloo Full time

Overview:
The Director, Procure to Pay is responsible for operations and strategic direction for the Procure to Pay (P2P) function, which includes the Procurement team and the Payments & Expense team. The role ensures efficiency of P2P operations, with a focus on streamlining, simplifying, and leveraging technology for greatest utility across the entire procure-to-pay cycle, while also addressing evolving regulatory and reporting requirements.

The role oversees service and quality assurance, with responsibility for developing, implementing, monitoring and addressing performance metrics for P2P operations. The role also provides leadership on financial stewardship.

The role works closely with the senior management team in Finance (Finance Senior Team) to ensure that Finance functions are well integrated. As a member of the Finance Senior Team, the role has responsibility for Finance business operations, administrative infrastructure, and the advancement of Finance and University strategic initiatives.

**Responsibilities**:
Provides executive leadership and support across the Finance portfolio including strategic planning and resource allocation
- As a member of the Finance Senior team, is responsible for developing and implementing the strategic direction of Finance
- In collaboration with the Finance Senior team, aligns priorities and resources (short-term and long-term) and contributes to multi-year planning of Finance projects and advancement of University-level projects and strategic initiatives
- Works closely with the Finance Senior team to ensure that Finance functions are well-integrated
- Provides expert financial analysis and recommendations to University senior management on business decisions related to general Finance, financial controls, and the strategic, reasonable and efficient use of University resources, based on a strong understanding of the University’s diverse business activities

Provides oversight, support and direction for the operations of P2P (Procurement team and Payments and Expense team)
- Assesses, improves, and monitors end to end P2P processes
- Oversees and provides support for day-to-day P2P operations
- Determines and applies relevant KPI’s to monitor and improve P2P operations
- Leads the teams to be professional, innovative, responsive, effective and efficient
- Effectively manages relationships with business functions and key stakeholders, leading two-way communication and collaboration
- Oversees appropriate strategies and, efficient business processes, including customer service
- Focuses team time to enable services that are proactive and add the highest value
- Provides high level, expert negotiation and dispute resolution skills
- Supports contract administration activities and acts as a contract signing authority within an established framework
- Leverages e-procurement for automation efficiencies
- Improves invoice processing efficiency through increased use of technology
- Supports supplier consolidation, rationalization and collaborative procurement as appropriate

Provides forward-thinking and strategic supply chain direction
- Enables implementation and enhancement over time of the P2P technology solution for e-procurement, contracts, supplier management, invoicing, and digital capture modules
- Progresses work to digitalize and automate processes through emerging technologies to create capacity while improving efficiency, quality and controls
- Provides best practice service delivery and actionable business insights through data and analytics
- Identifies, interprets, and reports trends in KPI’s and recommends analytical or operational changes to maximize financial and operational effectiveness and efficiency of the teams
- Provides direction and functional expertise for various source to pay modules within the financial systems
- Undertakes strategic planning to establish core outcomes and to develop timetables for various projects
- Supports University risk management within P2P processes
- Leveraging technology, develops processes for and manages the collection and categorization of spend data to deliver consistent and credible analysis to inform P2P strategies
- Liaises with senior management and stakeholders across the organization to provide strategic advice and support

Ensures compliance with University policies and guidelines and external legislation and requirements related to P2P activities
- Ensures the acquisition of and payment for goods and services in a professional, ethical, efficient and transparent manner
- Maintains process integrity and internal controls
- Execution and management of contracts that fall under Procurement & Contract Services’ responsibility as per University of Waterloo procedures for University contracts
- Adherence to the external regulatory framework, including but not limited to the Broader Public Sector Procurement Directive, International trade agreements, Freedom of Information and Protection of Privacy

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