Payroll and Scheduling Administrator

3 weeks ago

Brockville, Canada Lanark Leeds Grenville Addictions and Mental Health Full time

The Payroll and Scheduling Administrator is responsible for the preparation and processing of payroll on a bi-weekly basis, including collecting and inputting payroll data, preparing reconciliations, creating and balancing payroll journal reports, investigating and correcting payroll anomalies and ensuring the Agency aligns with mandated payroll regulations and standards. This position is also responsible for coordinating the staffing and scheduling of the Agency including maintaining schedules, coordinating replacement staffing and data entry into the payroll system.

At LLGAMH, we are committed to living our values: _**Integrity, Compassion, Accountability, Respect, and Equality (ICARE).**_

**Payroll** **Duties and Responsibilities**
- Prepare and process bi-weekly payroll in accordance with collective agreement, legislation and payroll standards.
- Prepare and process annual employee T4’s and summaries
- Reconcile and remit various remittances as
- Process regular and ad-hoc payments and Records of Employment (ROE’s) in accordance with employment standards; submit ROE’s electronically using ROEWeb.
- Complete and submit various reports annually such as HOOPP MDC report, EHT Annual reconciliation, WSIB annual report, Public Salaries Disclosure Report, etc.

**Scheduling** **Duties and Responsibilities**
- Schedule according to operational needs, consistent with the collective agreement and LLGAMH Policies.
- Identify current and future scheduling concerns and advise of options.
- Generate, manage and revise master schedules, as required, regularly updating schedules to reflect position changes, leave requests, sick calls, and other leave of absences.
- QHRNet trainer; train employees on submitting availability, leave requests and updating demographic information.
- Coordinate and schedule training for new employees based on manager guidelines
- Maintain Contact Lists and Staff Trained List.

**General** **Duties and Responsibilities**
- Maintain and develop partnerships with key internal and external stakeholders.
- Review and ensure data is entered with accuracy and integrity.
- Ensure and maintain confidentiality of data.
- Other duties as assigned.

**Education, Experience and Skills**
- Completion of a two-year post-secondary program in business administration or a related field
- Certification with the Canadian Payroll Association or ability to obtain within twelve months of hire as a condition of employment.
- Three to five years direct payroll experience, working in a complex payroll environment with automated payroll software
- Knowledge of QuadrantHR (QHR), would be an asset.
- Experience working in a unionized environment, would be an asset.
- Superior customer service skills and the ability to communicate in a tactful, sensitive and helpful manner.
- Ability to adapt to rapidly changing priorities.
- Ability to maintain sensitive and confidential information in a healthcare environment.
- Knowledge of current legislation governing payroll and pension administration
- Exceptional communication skills.
- Organizational skills and flexibility to meet competing pressures.
- High level of independent decision-making ability.
- A clear understanding of and ability to demonstrate professional ethics, boundaries, and judgement.
- A satisfactory Criminal Reference Check.
- Proof of COVID-19 Vaccination

**Job Types**: Permanent, Full-time

**Salary**: $29.44-$36.17 per hour

Expected hours: 37.5 per week

**Benefits**:

- Casual dress
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Brockville, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Payroll: 3 years (preferred)

Licence/Certification:

- PCP Certification (preferred)

Work Location: In person

Application deadline: 2023-11-30

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