Accounting & Transportation Coordinator

6 months ago

Mississauga, Canada Jake's House Charity Full time

**Title**: Accounting & Transportation Coordinator

**Type**: Full-time

**Reports**: Director of Finance

**Location**: Mississauga

**Industry**: Not-for-profit

**Salary**: $45,000

**COMPANY PROFILE**

Founded in 2004, Jake’s House is a Provincially and Federally funded Canadian charity with a mission to provide meaningful support to families living with autism across the country. Recognizing that more than any other single issue, families dealing with autism need a community, Jake’s House is committed to growing a strong network of people who understand and care - a family, determined to provide tangible solutions at every stage of life.

In addition to growing a caring, committed community, Jake’s House offers a continuum of structured services to provide practical help today and lasting hope for tomorrow. Through four strategic offerings - social events for the whole family; mentoring programs for youth; employment opportunities for young adults; and housing for the aging population - Jake’s House supports individuals on the spectrum throughout their entire lifespans.

Through these events and services, as well as other strategic initiatives, Jake’s House strives to empower individuals with autism; offer their caregivers support and respite; raise awareness; share resources; and build a caring community. Jake’s House is dedicated to delivering assistance to those who need it right now, while also determined to establish a support system for future generations.

**JOB OVERVIEW**

Furthermore, in your capacity as Transportation Coordinator, you will be tasked with cross-referencing transportation invoices against participant attendance and transportation records to maintain accurate financial documentation.

We are excited to welcome a dedicated professional to our team who can bring expertise in both accounting and transportation coordination to contribute to the success of Jake’s House and the fulfillment of our mission.

**JOB RESPONSIBILITIES**
- Maintain accurate and up-to-date financial records using QuickBooks Online.
- Record financial transactions, including income, expenses, and other financial activities.
- Reconcile bank statements and ensure consistency with financial records.
- Manage accounts payable by processing invoices and ensuring timely payments.
- Handle accounts receivable to ensure timely and accurate customer payments.
- Track and record employee expenses, ensuring proper documentation.
- Generate financial reports using QuickBooks Online.
- Assist in monitoring and managing budgets, providing insights into budget variances.
- Assist in preparing and organizing financial information for tax reporting purposes.
- Assist in annual audit process.
- Collaborate with internal teams and external stakeholders to address financial queries.
- Maintain effective communication with transportation companies, participants/guardians, and members of the Employment Training Program team.
- Promptly respond to transportation and attendance related queries, ensuring appropriate parties are notified of attendance changes and schedule modifications.
- Submit participant addresses to transportation partners and communicate pick up times to participants/guardians, ensuring the schedule is always up to date.

REQUIRED SKILLS AND EDUCATION
- Proficient in using QuickBooks Online for financial record keeping.
- Strong understanding of basic accounting principles.
- Existing knowledge of accounting for charitable organizations, and government reporting preferred.
- Intermediate excel skills able to create tables and simplify searches using v-lookup
- Excellent organizational and time-management skills.
- Attention to detail and accuracy in data entry.
- Effective communication skills.
- Kind and empathetic, understanding the families we support always come first.
- Go-getter with a positive attitude, entrepreneurial spirit, and an eagerness to wear many hats.
- Self-motivated, proactive, resourceful, and results-driven; little supervision required to achieve goals.
- Detail-oriented and strong organizational skills.
- Thrives in fast-growing, dynamic environments, able to multi-task on concurrent projects.
- Positive, energetic, enthusiastic, passionate.
- Committed, disciplined.
- Compassionate, caring, understanding, genuine, strong 'family values".

Jake’s House is an equal opportunity employer. We do not discriminate on the basis of race, colour, religion, marital status, age, national origin, physical or mental disability, medical condition, gender, sexual orientation, gender identity, or any other status protected by law. We celebrate diversity and are committed to creating inclusive working environments for all employees.

**Job Types**: Full-time, Permanent

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Mississauga, ON L4W 0A9

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