P-22-16 Analyst Archives Management Replacement

1 month ago

Magog, Canada Eastern Townships School Board Full time

**100% Full time / Magog, QC (Replacement)**

**Nature of the work**

The job of analyst more specifically involves the analysis, development, coordination and control of

systems, methods, processes and programs relating to the archives, among other things, to the

organization and administrative operation, communication structures, processing of information by

computer or otherwise and the efficient use of school service center resources.

**Characteristic duties**

The analyst assesses the needs relating mainly to archives of the school board, collects information

from users and identifies potential sources of difficulty; they design, develop and recommend solutions

to resolve the difficulties identified.

The employee coordinates and ensures the implementation of programs and their updating; he or she

sees to the respect of deadlines and proposes the necessary corrective measures; he or she organizes

and leads training and development sessions for the staff concerned, ensures their evaluation and

follow-up.

The employee provides users with information on the document filing system, management software

used in the documentation centre, reference system, rules and procedures of the centre and use of

as techniques for promoting documentary services and reading.

They take part in updating the classification system; ensures, in accordance with the applicable laws,

that the procedures for filing, loan, circulation, scanning, preserving and disposing of documents are

drawn up.

The employee performs the analyzes necessary to meet the information needs of the community; he

or she presents statistics and drafts documents or reports; he or she supervises the updating and

operation of databases.

He or she participates in the development, applies and ensures compliance with the standards and

procedures relating to the documentation management centre; they may be called upon to collaborate

administrative rules.

The employee in this class of employment plays an advisory role with the school workers concerned.

The employee advises and supports the management staff of the services and establishments on the

acquisition of computer equipment and software, the organization of premises, the distribution of tasks,

the methods and procedures for carrying out the work or on the financial management.

The employee plans, coordinates, distributes and supervises the work done by the support staff in

connection with the mandates and responsibilities of their sector of activity.

The employee will be required to ensure the archiving and conservation of documents, develop

management tools with regards to the laws and regulations relating to the management of documents

The employee ensures the loan and circulation of documents according to the rules established;
replies to questions from users; finds and prepares documents. They ensure that the rules of conduct

and operation of the documentation centre are respected.

The employee participates, according to the policies defined and the procedures in effect, in the

evaluation, selection, conservation and disposal of documents. They may scan documents. They

maintain and revise the procedures for archiving and conservation in order to ensure that they are

consistent with legal and regulatory requirements while responding to the needs of the school board.

The employee processes, in collaboration with the Secretary General, the Access to Information

requests.

ANALYST - ARCHIVES MANAGEMENT

SECRETARY GENERAL

P-22-16 Replacement

The employee carries out research, classification, cataloging and indexing of documents; they see to

their filing or archiving according to a retention schedule. They may be called upon to support the staff

More specifically, the person will have the following tasks and responsibilities:

- Analyzes current practices, available data, issues and needs;

procedures;
- Advise and support the supervisory staff on the distribution of tasks, methods and procedures

for carrying out operations;
- Be able to develop existing solutions;
- Coordinate and ensure the implementation of programs and their updating;
- Write documents or reports;
- Supervise the updating and operation of databases;
- The selected person will be called upon to implement electronic document management and

document management.

**Qualifications required**

Terminal undergraduate university degree in an appropriate field of specialization, in particular:

- Archives
- Administration
- Library Science
- Information Science

**Other requirements**
- Experience with document management software;
- Knowledge of relevant laws (Law on Archives, Law concerning the legal framework for

information technology, Law on access to documents held by public bodies and on the

protection of personal information, etc.)
- Bilingual (French, English), oral and written;
- Mastery of the Office suite;
- Competency in the use of integrated data management systems;
- Excellent customer se

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