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Manager, Administration and Financial Operations
3 months ago
Organizational Unit- University of Victoria -> VP Finance and Operations -> University Systems- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 10 June 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $77,895.00 - $111,753.00- Additional Posting Information- N/A- Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.- Classification- ME7- Employee Group:
- Management Excluded - Continuing- # of Hires Needed- 1- Category- Accounting/Accounts Payable, Administrative and Support Services, Financial Accounting, Financial Services, General Management, Information Technology- About this OpportunityUnits that comprise University Systems include: UVic Online, Infrastructure Services, Research Computing Services, Digital Learning Environment and Support, IT Support and Client Services, and the Information Security Office. This position manages the financial and administrative operations in support of all departments including oversight of large and complex budgets, contract administration, and supervision of administrative and clerical staff in the University Systems General Office.
**The salary range for this position is**:
**Recruitment range: $77,895 - $97,243** maximum starting salary is determined through knowledge, experience and internal equity.
**Performance range: starting salary to max of $111,753** is available through annual performance increases.
**_An employee in this classification is excluded from the bargaining unit as defined in the Labour Relations Code._**
- Job SummaryUnits that comprise University Systems include: UVic Online, Infrastructure Services, Research Computing Services, Digital Learning Environment and Support, IT Support and Client Services, and the Information Security Office. This position manages the University Systems General Office in support of all departments.
**Mandate/Core purpose of role**:
The Administration Manager is a member of the Associate Vice-President University Systems’ management team and has overall responsibility for the daily and administrative operations of the office and all functions within it. This includes responsibility for the following functions:
- Financial management
- Human resource management
- Departmental space oversight
- Records management
- General operations
- Job RequirementsA minimum of five years of relevant experience in a large and complex organization, or a combination of executive-level administration and some post-secondary certification in management or leadership.
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Experience providing leadership, direct supervision, human resources management, labour relations principles, budget management, operational policy and procedure development and relevant experience in academic administration.
- Good understanding of university policies, procedures and reporting with respect to finance, budget, human resources, space and other matters.
- Excellent communication skills with good attention to detail. Experience in drafting, editing and presenting financial documents.
- Exceptional organizational skills, including project and file management.
- Demonstrated ability to multi-task in a busy office environment and manage projects, units and/or teams to produce desired outcomes. Thinks strategically, anticipates, exercises independent judgment and problem solves.
- Excellent interpersonal skills, including the ability to work collaboratively as part of a team; facilitate the work of groups; build and sustain office morale; and show respect and sensitivity in all dealings, including highly confidential matters.
We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.
