Shipping and Receiving Administrator

2 days ago

Mississauga, Canada Caldic Canada Inc. Full time

At Caldic we are continually developing our capabilities and we strive to become better every day, with the goal to build long-term relationships. To add value to our company, and to our inspiring solutions we are currently looking to add to our team. Are you a natural leader with a proven track record in the industrial market? Do you have the drive to succeed in a moving fast forward company? Then we are looking for you

**Position function**: Reporting to the Warehouse and Transportation Supervisor of Caldic Canada Inc., the individual will be responsible to complete all assigned tasks involving the Shipping and Receiving of products and ingredients as part of the Distribution team.

**Scope**: The Shipping Administrator will be responsible for becoming familiar with shipping and receiving procedures to ensure products and ingredients are shipped and received according to Caldic’s processes and procedures. This position will be expected to work with all departments at Caldic as well as customers, suppliers and third party logistics companies.

**Major tasks and duties**:

- To execute all shipping and receiving administrative processes and procedures as it relates to the Distribution of shipments to Caldic’s locations, customer sites and the receipt of suppliers’ products and ingredients.
- Responsible to monitor and print work orders containing dry goods and purchased product to ensure orders are available to be picked and anticipated delivery dates are met; Support Liquid Blends by notifying Liquid Blends administrator of printed work orders containing Liquid products
- Regular communication with Replenishment to follow up on outstanding product to fill current and upcoming sale orders
- Regular communication with Customer Service to ensure any order specifications, modifications or status are clearly detailed; May include overflow updates, detailed delivery instructions, change of address, delivery date/time or Purchase Order number
- Review orders (shipped or pick-ups) up to 3 days ahead to ensure pick tickets are printed for shipping to prepare for staging and/or loading; Picking must be completed and signed off prior to preparing BOL for drivers
- Must ensure daily incoming report is reviewed and purchase orders are printed for receiving; Manage the receiving desk to assist with delivery paperwork
- Verify on a daily basis that all scheduled orders are accounted for on the run sheet**; **Any orders not printed will go on the overflow run sheet and should be picked and loaded accordingly
- Responsible to post orders as confirmation that order is picked, loaded and in-transit
- Coordinate ongoing logistics duties; Prepare RMA’s for customer order refusals due to leaking or damaged totes and ensuring rush orders are organized and managed appropriately
- Organize third party logistic deliveries as required and provide all required delivery information and paperwork; May be required for regions outside of Caldic’s drivers delivery regions, out of province or international deliveries
- Responsible to review and close partially received purchase orders and inform Replenishment
- Verify Montreal transfer load; verify shipments for transfer by completing work orders and shipment confirmations
- Responsible for following Food Safety and Quality requirements as per Prerequisite programs, HACCP plans, CCP monitoring and SQF code.
- To attend any required training necessary for the job.
- Complete all other duties as assigned by Supervisor/Manager.
- Ensure compliance with all health and safety regulations, GMP’s and HACCP requirements.

**Knowledge/Skills & Experience**:

- Minimum grade 12 education or equivalent
- Customer Service and distribution experience is required
- Must have strong computer skills
- Must have strong verbal and written communication skills
- Must have strong interpersonal and analytical skills
- Must be able to work in a fast paced environment and continuously multi-task

**About us**

At Caldic we value our team spirit, built on strong relationships and open communication. You will be part of a community where you can always get support from experienced colleagues. At the same time we encourage an entrepreneurial mindset: you have the freedom to act and take initiative to bring your ideas to life. At Caldic we want to give everybody the opportunity to make a difference.

**Job Types**: Full-time, Permanent

**Salary**: $22.50 per hour

Additional pay:

- Bonus pay
- Overtime pay

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care

Schedule:

- 8 hour shift
- Evening shift

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (required)

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