Assistant to The 39ci

5 days ago

London, Canada Western University Full time

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
Ivey Business School acknowledges and respects the traditional lands of the Anishinaabek, Haudenosaunee, Lunaapéewak, and Attawandaron peoples, where Western University and Ivey Business School are located. This land continues to be home to diverse Indigenous peoples, whom we recognize as contemporary stewards of the land and vital contributors of the community.

**Responsibilities**:
**Who You Are**
The assistant to the 39 Country Initiative plays an important role in the day to day operations of the 39 Country Initiative. Duties include gathering information and subsequently sending out correspondence to Deans and other high ranking faculty at institutions within the eligible 46 countries, assisting with the collection and organization of books for overseas container shipments, maintenance of the 39 Country Initiative website, and other administrative tasks as requested.

**What You’ll Do - Your Key Responsibilities and Duties**
1. Website maintenance and updates - 10%
- Review the 39 Country Initiative website and update information as needed
- Correspond with the Web Team when website changes are complex (eg, updates and additions to the 39 Country Initiative map webpage)
- Create and post new content for the 39 Country Initiative website as required
- 2. Preparation and revision of letters, documents, travel itineraries, presentations, and other documents - 10%
- As directed, aid in the preparation and revision of letters, documents, travel itineraries, presentations, and other documents
- 3. Providing assistance related to the 39 Country Initiative - 70%
- Maintain a large excel file detailing schools within 39 CI countries and noting which have been contacted to date
- Send letters out to key contacts at institutions on behalf of Paul Beamish expressing information related to the availability of free cases through Ivey Publishing for those in the countries included within the 39 CI
- Update the main 39 Country Initiative power point as needed and distribute this as an information piece related to the 39 CI
- 4. Financial activities - 5%
- Create expense claims, submit incoming invoices, and review montly budget spreadsheets from the Finance Department
- Other financial activities as directed
- 5. Other duties as assigned - 5%
- Photocopying, scanning, and other routine administrative activities as requested

**What You Have - The Knowledge, Skills, and Abilities**
Education & Experience
- Minimum 2-year community college degree (university degree preferred), or equivalent experience
- 2-4 years experience supporting professional management personnel in an administrative role and working in a fast-paced service environment
- Skills & Abilities
- Attention to detail and excellent problem solving abilities
- Advanced knowledge of Microsoft Office programs
- Ability to learn new computer programs quickly
- Knowledge of creating/altering webpages
- Excellent verbal and written communication skills and confidence dealing with all levels of an organization
- Ability to do thorough web-based research
- Ability to work independently with mínimal supervision
- French language skills would be an asset but are not required

**Why Western?**:
Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

**Western Values Diversity**:
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

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