Guidance Administrator

4 weeks ago

Whitby, Canada Trafalgar Castle School Full time

Trafalgar Castle School is a School for girls and boarding school. Located in Whitby, Ontario (close to the GO Station), we are a warm, diverse and progressive community who offers exceptional academics and prepares young women to make a difference in the world. There is **Nothing a Trafalgar girl can't handle**

This position works Monday-Friday from 8:00 am-4:30 pm but this role requires flexibility during the school year beyond the standard hours (weekends and after school) to support occasional school events and activities such as ceremonies, open houses, examinations, etc.). This role extends two weeks beyond the school year (10 months) and two weeks prior to school opening.

Key responsibilities include:

- Complete full range of administrative services including managing active calendars, report preparations, reviewing, inputting, and editing confidential correspondence and student data into appropriate systems;
- Manage communication and visits with post-secondary institutions for fairs and events;
- Assist with workshops, Career Fairs, Alumnae panels, Grade 9 Take Your Kid to Work Day;
- Assist with sensitive communications, handling all matters expeditiously and proactively while maintaining discretion and confidentiality;
- Maintain a functional electronic file system to file and preserve school business including student files, reports, etc;
- Work closely with the Deputy Head & School Counsellors to organize and coordinate internal meetings, special projects, events, and student examinations;
- Oversee and be the point of contact for students accessing student services support in The Hub Learning Centre, our student support centre for testing and work completion.
- Assist with special opportunities, post-secondary educational opportunities, scholarships and other forms of career guidance, as appropriate,

**Here are the skills and attributes you need to have**:

- Minimum Grade 12 Secondary School diploma or post-secondary diploma or certificate in Office Administration;
- Minimum two (2) years’ administration experience in an educational setting;
- Experience with learning management systems, Edsby and Edsembli, is an asset;
- Strong interpersonal and communication skills, particularly with teenagers
- Exceptional organizational skills and a demonstrated ability to multi-task and take initiative
- Excellent writing, editing and communication skills;
- Knowledge of the full range of administrative procedures, processes, and protocols for an office, including correspondence management, logistics, preparation of a variety of documentation for reference in student and team meetings, and event planning;
- Strong sense of professionalism and ethics with a demonstrated ability to handle sensitive or private information with tact and discretion;
- Prioritizes and manages conflicting demands with skills to assess incoming communications that vie for attention;
- Ability to perform online research, analyze and summarize information on resources and prepare summary reports with recommendations.

**Here’s what we offer**:

- Working in a Castle on a beautiful campus with excellent facilities;
- Competitive compensation and benefits;
- Free parking;
- Lunches provided (taxable benefit);
- RRSP Matching;
- A welcoming and vibrant school community.
- Easy access to Whitby GO station and rides to the Station

**Job Types**: Full-time, Permanent

Pay: From $23.00 per hour

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Tuition reimbursement
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2025-01-10
Expected start date: 2025-01-27

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