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Real Estate Conveyancing and Office Administrator

1 month ago

Camrose, Canada Coldwell Banker Battle River Realty Full time

**About us**

Coldwell Banker Battle River Realty is a small business in Camrose, AB.

Our work environment includes:

- Regular social events
- Relaxed atmosphere

Coldwell Banker Battle River Realty is a fast paced, highly community engaged Real Estate Brokerage in the heart of Central Alberta. The office environment can be quiet at times during busy seasons when Real Estate Professionals are out showing homes and working with clients. The frontline person is the one who makes sure everyone is looked after; whether that is hosting a coffee for a client, supporting the Realtors® with their paperwork, handling client issues with grace and all office related accounting and basic marketing.

**Role and Responsibilities**
- Opening and closing the office 8:25 am (Open) 4:30 pm (Close)
- Streamline processes, check files, maintain HR files and all file storage
- Banking, Deposits, A/R, A/P, Quick Books data entry, reports
- Send all professional letter, and organize conveyancing
- Maintain office appearance to a high level of cleanliness standard/organization
- Watering plants, shoveling client walk-way (as needed)
- Coordinate and remind Calendar events/meetings with staff

Reading and drafting documents and letters to lawyers and Real Estate companies.

Scheduling and tracking important documents and timelines.

Review, sort and file all paperwork, contracts and legal documents.

Lead generation tracking and onfloor duty schedules.

Commission, calculations and pay outs.

T4, T4A, Gst, Payroll remittance and yearly reporting.

Maintenance of all HR files and On-board processes.

Inventory orders, maintenance and supplies for the office.
- Note taking, meetings and communications directly with Real Estate Professionals and public as needed
- Support, Implement, organize volunteer events, fundraisers as needed
- Payroll entries into Excel sheets, Google Drive and other Dashboards

**Some of the areas of consideration for the position are**:

- High energy, friendly, positive attitude and caring/empathetic towards others.
- Problem solving attitude, with self directed motivation to working with excellence.
- Excellent time management skills with **meticulous attention to detail**:

- Must possess excellent verbal and written communication skills
- Type at least 30/WPM
- Strong work ethic and commitment to **exceptional customer service**:

- Be highly organized with ability to multi-task, prioritize and organize work flow
- Possess a willingness to learn, show initiative to seek out extra training (paid by the company), and be a proactive team player
- To take ownership of all assigned projects, tasks and duties
- Able to work independently with little supervision and autonomy.
- Must be **proficient** in use of Microsoft Office, Quick Books online, Microsoft Word, Excel, Google Drive, Google Calendar, as well as general computer knowledge to support others.
- Social media and marketing experience an asset **and will be required for listings, sold properties, price reductions and some company events.**:

- A minimum of 2 years of related experience in a professional office administration role.
- High level of accuracy with numbers
- Takes instruction and correction well
- Ability to process changes that are integral to the operations of the office.
- Professional attire and conduct.

Work Remotely
- No

**Salary**: $25.50-$31.75 per hour

**Benefits**:

- Company events
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Work Location: In person