Funding Specialist

3 weeks ago


Kitchener, Canada Intellectual Property Ontario Full time

**Intellectual Property Ontario (IPON) **is a new provincial agency that will serve as a go-to resource for Intellectual Property (IP) expertise to help researchers and companies maximize the value of their IP, strengthen their capacity to grow and compete in the global market.

Location: This is a hybrid opportunity within Ontario. We have offices in both Kitchener and Toronto where the team meets to collaborate and on an as-needed basis.

The **Funding Specialist **manages and administers the full cycle funding process to ensure IPON is providing appropriate IP funding to eligible clients in alignment with the agency's mandate that ensures value for money and maximizes economic impact.

**Responsibilities**:

- Manage the funding process end to end, including:

- issuing a funding call by coordinating with communications, updating collateral, communicating timelines and criteria to clients
- receiving, reviewing and approving statements of work (SOW) to ensure they are appropriate, meet eligibility criteria, and are completed correctly
- managing documentation, coordinating approval processes, and data entry to update tracking worksheets
- receiving and reviewing invoices to ensure they match the approved SOWs, coordinating internal approvals and payments through finance
- updating forecasts and reporting to track funding and advise on timelines and risks throughout the year
- Act as the internal expert on funding calls, answering staff questions and proactively communicating timelines, process, forecasts and expectations
- Recommend and implement process improvements to ensure funding is effectively managed and distributed
- Maintain procedure documentation to support IP funding approvals and payments procedures
- Communicate with clients to advise on timelines and funding criteria, procedures, provide clarification and follow up on outstanding documentation
- Responsible for the SOW form and incorporate changes as required
- Track actual expenses against budget regarding approved SOWs, invoices, and payments to provide updates to leaders
- Track and maintain reporting and dashboards on key metrics including number of SOWs approved, number of clients that received funding, amount of funding provided, number of IP assets protected, etc.
- Maintain high standards of integrity and confidentiality

**Qualifications**:

- Postsecondary education in policy, business, law, or a combination of education, training and experience deemed equivalent
- 3+ years of experience as a law clerk, or an administrative/coordinator role with IP knowledge
- An understanding of law firm billings and legal services
- An understanding of procedures (corporate, financial, investment)
- Critical thinking skills to analyze SOWs in line with process, cost and services provided
- Ability to take ownership of a process, manage it independently and make process improvements
- Ability to work collaboratively and communicate effectively with internal and external parties to maintain progress
- Time management skills to manage multiple steps and plan effectively for funding cycles
- Strong MS Office skills, including Excel, PowerAutomate, PowerPoint and Word to effectively display, present and track information
- Maintain integrity and confidentiality in line with bylaw and agency mandate

The annual salary range for this role is $65,796 - $89,054 plus benefits and pension.

**Sounds like you? Join our growing team today**

Intellectual Property Ontario is committed to the core principles of the Accessibility for Ontarians with Disabilities Act (AODA), 2005: dignity, independence, integration and equal opportunity. Our goal is to ensure that all Ontarians can access our services and information when and how they need them, without barriers.

If you require any assistance or accommodation alternatives during the recruitment process, please contact us at hr[at]ip-ontario.ca

Une version française est disponible sur demande.



  • Kitchener, Canada EnPowered Full time

    **About us** EnPowered is an energy innovator driving the adoption of clean energy. We help all types of organizations transform their energy spend, unlocking immense savings by changing the way they manage energy costs. We then provide the infrastructure for businesses to use their savings to finance their clean energy transition. Founded in 2015 in...


  • Kitchener, Canada Women's Crisis Services of Waterloo Region Full time

    **Hey you!** Yes, you! Do you desire a community that is free from violence and abuse in any of its forms? Do you have a passion for empowering people to move beyond violence? Do you also have a heart for meeting individuals where they are? Providing emotional support and practical service? Then we just might have the opportunity for you! Keep...

  • Investment Specialist

    23 hours ago


    Kitchener, Canada Libro Credit Union Full time

    Career Opportunity Libro is growing - and Libro is hiring. Our expansion plans include a series of new hires across southwestern Ontario. Take a look. Careers - Job Opportunities with Libro Credit Union | Libro Who We Are Imagine working for an organization where every employee and customer is an Owner. No matter whether a customer Owner or employee...


  • Kitchener, Canada Grand River Hospital Full time

    **Location**:KW Campus **Work Type**:Full Time **Shift**:8 hour shifts, Monday-Friday (37.5 hours per week) **Summary: **The Health Centre Pharmacy provides a unique opportunity to work with a multidisciplinary health care team in the provision of community pharmacy services. The primary function of the MRS is to act in a supporting role to facilitate the...

  • Learning Specialist

    3 weeks ago


    Kitchener, Canada LogiSense Corporation Full time

    LogiSense is seeking a Learning Specialist to join our team and work on fascinating technology, while enjoying a work-from-home virtual environment with an outstanding group of people who are solving new challenges around monetizing IoT, Communications and XaaS products and services for Enterprise customers. As a key member of our Implementation team,...

  • Learning Specialist

    2 weeks ago


    Kitchener, Canada LogiSense Corporation Full time

    LogiSense is seeking a Learning Specialist to join our team and work on fascinating technology, while enjoying a work-from-home virtual environment with an outstanding group of people who are solving new challenges around monetizing IoT, Communications and XaaS products and services for Enterprise customers. As a key member of our Implementation team,...


  • Kitchener, Canada St. Mary’s General Hospital Full time

    **Work Type: Full Time** - St. Mary’s General Hospital’s renewed vision of ‘Inspiring excellence. Healthier Together’ lays out a plan for growth, and innovation that will keep pace with the community and region that it serves. It also reflects our strong culture and values of compassion, respect, inclusion, integrity, collaboration and innovation...


  • Kitchener, Canada Scotiabank Full time

    Requisition ID: 175078 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. As a Scotiabank **Investment Specialist Associate**, you will be able to learn the intricacies of financial planning by working alongside seasoned Investment Specialists. You will have an opportunity to master the skills required to...

  • Marketing Specialist

    3 weeks ago


    Kitchener, Canada LogiSense Corporation Full time

    LogiSense is seeking a Marketing Specialist who is passionate about leading a content strategy for implementation of account based sales and marketing go-to-market motions. As a key member of our marketing team, you’ll help us establish and execute on marketing strategies for our industry-leading usage-based billing platform that offers companies a new...

  • Data Specialist

    3 weeks ago


    Kitchener, Canada Schlegel Villages Inc. Full time

    **Schlegel Villages, **located in Kitchener, Ontario, **has an exciting opportunity for a Data Specialist to join our Support Office Team.** **At Schlegel Villages you can be YOU while being part of OUR Family.** **How Schlegel Villages supports our Team Members**: - Ongoing training - Personal & Professional Growth Opportunities - Benefits and access to...


  • Kitchener, Canada DUCA Financial Services Credit Union Ltd. Full time

    **Mobile Mortgage Specialist** We are seeking **talented & innovative** Mobile Mortgage Specialists to join our ever-growing Mobile Mortgage Team in the Kitchener/Waterloo/Cambridge. **Who we are** DUCA is a vibrant, exciting credit union that lives its "profits with a purpose" philosophy in every financial transaction, product, interest rate, and...


  • Kitchener, Canada DUCA Financial Services Credit Union Ltd. Full time

    **Why DUCA?** We’re a vibrant, exciting credit union that lives its "profits with a purpose" philosophy in every financial transaction, product, interest rate, and community initiative we offer. Founded in 1954, DUCA has grown from a single branch credit union in Toronto to 19 branches across Southern Ontario with over 85,000 Members we are proud to...

  • Marketing Specialist

    2 weeks ago


    Kitchener, Canada Subtly You - Anti-Aging Specialists Full time

    **About Subtly You** At Subtly You, we're more than just a medical spa; we're pioneers in the art of anti-aging. Specializing in a comprehensive array of skincare solutions, we aim to empower our clients by enhancing their natural beauty and promoting wellness. From Botox and fillers to advanced laser treatments and chemical peels, we provide personalized...


  • Kitchener, Canada Grand River Hospital Full time

    At Grand River Hospital we are building a world class health care system supporting healthier lives for the communities we serve. We value people above all else and the experiences of our patients and their families, our team members, and our partners are at the very top of our agenda. Through our values of CARE; TRUST AND BE TRUSTWORTHY; COURAGE TO START,...


  • Kitchener, Canada ApplyBoard Full time

    The Opportunity: The Strategic Procurement Specialist will be an important member of the ApplyBoard Corporate Finance team. This role will be responsible for all aspects of Procurement to support ApplyBoard’s global business and will report to the Director of Strategic Sourcing in the Kitchener HQ office. The Specialist will be responsible for managing...

  • Privacy Specialist

    3 weeks ago


    Kitchener, Canada Grand River Hospital Full time

    At Grand River Hospital we are building a world class health care system supporting healthier lives for the communities we serve. We value people above all else and the experiences of our patients and their families, our team members, and our partners are at the very top of our agenda. Through our values of CARE; TRUST AND BE TRUSTWORTHY; COURAGE TO START,...

  • Estate Specialist

    4 weeks ago


    Kitchener, Canada Kindred Credit Union Limited Full time

    **You’re invited to make a difference ** as a** full time Estate Specialist.** **This is a hybrid position.** **At Kindred Credit Union, you will be part of cooperative banking that connects values and faith with finances, inspiring peaceful, just, and prosperous communities.** Serving with empathy and compassion, the Estate Specialist will manage the...


  • Kitchener, Canada The Food Bank of Waterloo Region Full time

    **Communications Specialist** Do you believe everyone should have access to healthy food, and that food can be a powerful tool for connecting people and building better health and a stronger community? Are you looking at making a difference with a well-respected non-profit organization? Are you self-driven and self-disciplined? The Food Bank of Waterloo...


  • Kitchener, Canada Anishnabeg Outreach Training and Employment Inc Full time

    **SUMMER JOB POSTING** **DIGITAL MEDIA SPECIALIST** **EMPLOYMENT STATUS**:5 positions -Kitchener Location, 16 WEEK Summer Placement*** We are seeking a dedicated and versatile Digital Media Specialist with a keen interest in video editing, document branding and development of marketing materials. We are in the process of launching a new software company,...

  • Investment Specialist

    3 weeks ago


    Kitchener, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...