Administrative Assistants-Temp-Legal

Canstar focuses on helping people after experiencing a fire, flood or other structural trauma to their home/business. We love taking part in community events and are pleased to help our furry friends by sponsoring the BCSPCA. We pride ourselves as being the best in the restoration industry by providing excellent service, prioritizing safety, and delivering a very high level of quality work to our customers. As a Canstar Administrative Assistant, you will be the first point of contact for our company. You will attend to internal and external visitors, handle deliveries, deal with inquiries on the phone and face to face while creating a positive first impression, as well as assists administrative staff with overflow work, including database entry. Greet visitors and staff to the office Answer the telephone and direct the calls/messages in a friendly and professional manner as appropriate Order/maintain office supplies levels & equipment Manage incoming and outgoing mail and couriers Assign new job calls to our Canstar project managers based on call-rotation and our preferred project management listing Responsible for meeting Canstar Key Performance Indicators during office hours by hitting specific milestone dates for new job assignments through industry specific software XACT Analysis and Claims Connect platforms Responsible for uploading time sensitive Hazardous Material Inspection (HMI Reports) to our job files in our industry specific software; Distribute and track keys in hard copy binder and by online communication and job updates. Provide support with database entry and maintenance Document Filing/Scanning/Uploading Assist with scheduling corporate events and internal meetings Assist with other internal projects as required Ensure good housekeeping is kept to perform work safely and efficiently Understand safety policies and protocols Ensure that self and others on site are wearing all required PPE, when required A personable and well-organized individual with a strong administrative background is a perfect match for a Canstar Receptionist. Our ideal candidate is someone positive and helpful, who enjoys dealing with the public and has excellent communication and multi-tasking skills. Other important attributes of a Administrative Assistant are: ~2+ years of experience in a fast-paced administrative role ~Strata/property management groups, Insurance, Construction, Carpentry or other trades and/or Restoration experience ~ Strong administrative and clerical skills ~ Great customer service and interpersonal skills ~ Exceptional organizational and time-management skills ~ Skilled at working independently with minimal supervision and taking ownership of tasks ~ This position may report out of the Coquitlam Head Office Monday
- Friday, day-time hours. Some overtime may be required We celebrate equality and diversity in the workplace. Our commitment is to ensure equity in employment, and we affirm and welcome applicants from all backgrounds of race, colour, ancestry, place of origin, religion, marital status, family status, physical or mental disability, gender identity, gender expression, sexual orientation and age, except as prescribed by law. #