Front Desk Administrative Part Time Position
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This role will participate in our Firm's structured bonus program and is eligible to receive our benefits and pension plan. Reporting to Partners, Principals, Managers, and Administrative Leads, you will be responsible for: Managing office operations and facilities to ensure efficient day-to-day business functions Coordinating administrative, marketing, and event support while managing communications and special projects Preparing and assembling financial statements, tax returns, and regulatory filings Managing financial and year-end file administration by entering disbursements, performing file lock-downs and roll forwards, and maintaining organized electronic records and archives Coordinating billing operations by preparing interim and final invoices, billings, invoice requisitions, and WIP reports to support client billing Maintaining financial records and reporting by recording disbursements and expenses, preparing accounts receivable and month-end reports, and reconciling month-end interest Supporting financial administration by overseeing accounts receivable activities, including collections, follow-ups, statement preparation, interest recording, deposit applications, and account write-offs Providing administrative and operational support by training employees on timesheet systems, assisting with tax filing processes, and coordinating invoice approvals Additional responsibilities as required to support office and Firm objectives Successful completion of a Business or Office Administration program, or equivalent Minimum three (3) years of experience in an administrative role, preferably within an office environment Proficiency in Microsoft Office applications, with an aptitude to learn standard Firm software and other relevant applications Sound judgment regarding confidential matters and time-sensitive material It, Taxprep an asset If you are a confident, dedicated, and hardworking professional motivated to deliver high-quality service and value to clients, we would love to hear from you Accessibility: In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, DJB will provide accommodations to applicants with disabilities throughout the recruitment, selection, and/or assessment process.
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