Administrative Assistant
Save this job and keep your search organized
Create a free account to save jobs, create alerts and return to this listing from your dashboard.
By continuing, you agree to our Terms & Privacy Policy.
We are seeking an experienced and proactive Senior Executive Assistant / Legal Administrative Specialist to deliver comprehensive administrative support to our Legal Services & Contracts team. In this role, you will act as a key operational anchor—managing complex leadership schedules, drafting legal and administrative correspondence, coordinating cross-functional meetings, and overseeing document lifecycle workflows. Working with minimal supervision, you will apply sound judgment, discretion, and bilingual communication skills to ensure seamless team operations and compliance with corporate policies.
Key Responsibilities:
Executive & Administrative Support:
- Manage executive calendars, daily agendas, and email communications for designated leadership within the Legal & Contracts department.
- Coordinate complex internal and external meetings, appointments, and multi-leg domestic/international business travel itineraries.
- Track action items, project deadlines, and legal files to ensure timely follow-up and completion by team leaders.
- Prepare, process, and reconcile expense claims in Concur in full compliance with corporate travel and entertainment policies.
Legal Documentation & Workflow Coordination:
- Draft, proofread, and format administrative correspondence, legal letters, emails, and corporate documents.
- Organize execution workflows, obtaining and tracking necessary corporate signatures and authorizations across legal instruments.
- Classify, organize, and archive physical and digital legal files, contracts, and confidential records in accordance with governance policies.
Data Management, Reporting & Systems:
- Maintain and update internal databases, master distribution lists, and the Legal & Contracts team network portal.
- Compile, verify, and track data to generate regular departmental metrics and executive reports using MS Office.
- Support basic legal department financial workflows, including invoice tracking, accounts payable processing, and billing reconciliation.
Operational Execution & Problem Solving:
- Exercise initiative and independent judgment to prioritize daily work, resolve administrative bottlenecks, and optimize operational workflows within policy guidelines.
- Handle ad-hoc administrative requests, special projects, and departmental events as assigned.
-
Administrative Assistant – Investments
2 days ago
Montréal, Québec, Canada Recrute Action Full-time $60,000 - $70,000 ContractAdministrative Assistant, InvestmentsBuild your career in the banking industry within a dynamic professional environment where you will contribute to smooth operations and an outstanding client experience. Enjoy a permanent daytime position, a 37.5-hour workweek, comprehensive benefits, and a generous paid time off package in a collaborative workplace.What...
-
Administrative Assistant
4 days ago
Montréal, QC, Montreal Regional Municipality, QC; Montréal region; Québec Province, Canada Bloomstar-Bouquet Full-timeAbout Us: At Bloomstar, we’re not just about flowers—we’re about bringing a burst of color and joy to every corner of Canada! As the largest importer of flowers in the country, we’ve mastered the art of nationwide cold chain logistics to ensure our blooms arrive fresh and fabulous. Part of the prestigious Elite Flower Group, we’re a powerhouse...
-
Administrative Assistant
3 days ago
Lévis, QC, Lévis Municipalité Régionale, QC; Chaudière-Appalaches; Québec Province, Canada Borea Construction Full-timeFind the right energy here and come generate something big with us!Reporting to the Executive Vice President and Managing Director, the Administrative Assistant plays a key role in providing administrative and operational support to a team of Vice Presidents. They contributes to the efficiency of daily operations through proactive calendar management,...
-
Administrative Assistant
4 days ago
Québec, QC, Québec Municipalité Régionale, QC; Capitale-Nationale; Québec Province, Canada Lekadir Full-timeAdministrative Assistant At Lekadir LLP, we are dedicated to setting a new standard in everything we do. Our mission is built on a commitment to excellence, exceptional service, and unwavering quality. We live our mission not only in our interactions with clients but also in how we treat our employees. We are excited to announce an opportunity to join our...
-
Administrative assistant
4 days ago
Québec, QC, Québec Municipalité Régionale, QC; Capitale-Nationale; Québec Province, Canada Jack R Bowerman CPA Professional Corporation Full-timeHeures de travail: 37.5 to 44 hours per week Expérience: Invoices Tight deadlines Durée de l'emploi: Permanent Langue de travail: Anglais Heures de travail: 37.5 to 44 hours per week Education:
-
Administrative assistant
4 days ago
Boisbriand, QC, Thérèse-De Blainville Municipalité Régionale, QC; Laurentides; Québec Province, Canada JobsMedia.io Full-timeEducation Secondary (high) school graduation certificate Secondary (high) school graduation certificate Tasks Coordinate the flow of information within the team Open and distribute mail and other materials Record and prepare
-
Administrative assistant
4 days ago
Québec, QC, Québec Municipalité Régionale, QC; Capitale-Nationale; Québec Province, Canada Kibbi Full-timeDurée de l'emploi: Permanent Langue de travail: Français Heures de travail: 30 hours per week Education: Expérience: EDUCATION College/CEGEP or equivalent experience TASKS
-
Administrative Assistant
4 days ago
Québec, QC, Québec Municipalité Régionale, QC; Capitale-Nationale; Québec Province, Canada Ottawa Heart Full-timeOttawa Academic Cardiology Management Corporation About us At the University of Ottawa Heart Institute (UOHI), excellence in clinical care, education, and research is our standard. The Association of Academic Cardiologists at UOHI comprises a dynamic team of specialized cardiologists deeply committed to providing outstanding cardiac care, advancing
-
Administrative Assistant
4 days ago
Québec, QC, Québec Municipalité Régionale, QC; Capitale-Nationale; Québec Province, Canada Mnp Full-time €40,000 - €65,000Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting...
-
Administrative Assistant
4 days ago
Québec, QC, Québec Municipalité Régionale, QC; Capitale-Nationale; Québec Province, Canada IVADO Full-timeOfficial Internal Job Title: Administrative Assistant Status: Regular Job Description: En tant que secrétaire, votre rôle consiste à assurer un support à l'équipe dans l'exécution des tâches administratives