Accounts Payable Specialist

Job Summary

Accounts Payable Specialist – Retail Grocery

Company: J Dass Corp

Location: Vaughan, Ontario

Department: Accounts Payable / Finance

Employment Type: Full-Time

The Opportunity

J Dass Corp is seeking a detail-oriented and experienced Accounts Payable Specialist with strong retail/grocery industry experience. The successful candidate will be responsible for processing high-volume vendor invoices, matching invoices with purchase orders and receiving documents, reconciling vendor statements, processing payments, and supporting accurate financial and inventory records.

Responsibilities

• Process high volumes of vendor invoices, credit memos, and expense claims.
• Perform three-way matching of purchase orders, receiving documents, and invoices.
• Verify quantities, pricing, product codes, discounts, and taxes.
• Process invoices from grocery suppliers, distributors, and service providers.
• Investigate and resolve discrepancies involving shortages, damaged goods, returns, pricing errors, and credits.
• Reconcile vendor statements and follow up on outstanding balances.
• Maintain accurate AP aging reports and ensure payments are made on time.
• Communicate with vendors, store managers, and department teams regarding invoices and payments.
• Assist with month-end closing, accruals, reconciliations, and reporting.
• Support inventory and cost-of-goods processes through accurate invoice entry.
• Ensure proper application of Canadian GST/HST/PST requirements.
• Maintain organized records for invoices, payments, purchase orders, receiving documents, and vendor correspondence.
• Assist with internal and external audits.

Qualifications

• 2+ years of Accounts Payable experience.
• Retail, grocery, supermarket, food distribution, or similar high-volume AP experience required.
• Diploma or degree in Accounting, Business Administration, Finance, or a related field.
• Strong knowledge of three-way matching and vendor invoice processing.
• Experience handling purchase orders, receiving discrepancies, returns, credits, and vendor statements.
• Knowledge of Canadian accounting practices and GST/HST/PST.
• Experience with accounting software such as QuickBooks; experience with LBoss POS or similar retail systems is an asset.
• Strong Excel skills, including VLOOKUP/XLOOKUP and PivotTables.
• Excellent attention to detail, accuracy, organization, and time management.
• Strong communication and problem-solving skills.
• Ability to work independently in a fast-paced retail/grocery environment.

Required Retail/Grocery Experience

Candidates should have hands‑on experience with grocery or retail Accounts Payable , including:

• Processing invoices from grocery suppliers and distributors.
• Matching invoices to purchase orders and receiving records.
• Handling shortages, damaged products, returns, and pricing discrepancies.
• Reconciling supplier statements.
• Processing high volumes of invoices.
• Supporting inventory and cost-of-goods accounting.
• Communicating with vendors and store departments to resolve AP issues.

What’s in it for you? (Salary, Commissions & Benefits)

• On‑site role located in Mississauga, ON — work together with your team at our office
• Competitive base salary compensation