Executive Coordinator

• Employment Type Permanent Full-time
• Salary Range 29.521 - 38.402
• Hours of Work A – MANAGEMENT SUPPORT GROUP Office 35 – one day off every two weeks
• Workplace Diversity We are committed to workplace diversity.
• Occupation Code MSG
• Grade MCP.02.
• Organization 073 Corrections, Policing and Public Safety
• Number of Openings 1

ABOUT THE JOB

The Opportunity:

The Health Services team within the Ministry of Community Safety is seeking a highly organized and
detail-oriented administrative professional to join us in the role of Executive Coordinator.

Responsibilities

• Manage the Executive Director’s calendar through collaboration, prioritization, and scheduling.
• Prepare briefing and background materials to support the Executive Director in advance of meetings.
• Monitor the Executive Director’s email inbox and redirect requests to appropriate team members.
• Plan, schedule, and coordinate travel and logistics for meetings, training sessions, and other events.
• Monitor administrative processes and implement improvements within the branch to enhance efficiency.
• Draft, record, proofread, and edit correspondence in accordance with Government of Saskatchewan (GOS) visual identity standards.
• Coordinate and participate in management meetings by preparing agendas, recording minutes, and tracking action items to ensure timelines are met.
• Manage incoming and outgoing correspondence to ensure timely distribution.
• Maintain manual and electronic filing systems, including bring‑forward and records‑management processes.
• Verify, code, process, and track invoices for approval and payment, ensuring compliance with policies.
• Compile expense data and prepare budget reports for review.
• Order office supplies and coordinate equipment repairs and furniture replacements.

Qualifications

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Technical Knowledge and Skills:

• Proficient in managing budget activities and monitoring office expenditures;
• An exceptional communicator both verbally and in writing;
• Thorough and accurate to ensure quality work; and
• Experience using a variety of computer software applications such as Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
  

Job Skills:

• Critical Thinking (Level A)
• Digital Skills (Level A)
• Interacting with Others (Level A)
• Navigating Ambiguity (Level A)
• Managing Self (Level A)
• Health, Safety and Wellness (Level A)
• Data Literacy (Level A)
• Influence (Level A)
• Political and Organizational Awareness (Level A)
• Managing Organizational Resources (Level B)
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.