Office Coordinator Part Time

6 days ago
Montréal QC, Montreal Regional Municipality, QC; Montréal region; Québec Province, Canada Haply Robotics Full-time €25 Temporary
We’re looking for an Office Manager who keeps the team fed, the office running, and Haply a place people love showing up to. Haply is building the human interface for Physical AI. Our technology is used by leading robotics, AI, industrial, aerospace, and defense organizations around the world to accelerate teleoperation, robot learning, and Physical AI. Backed by world-renowned investors, we're growing quickly and building products that are already deployed by customers worldwide. We’re hiring an Office Manager to make Haply an amazing place to work, every single day. From making sure the team has a great lunch to keeping the office organized, stocked, and running smoothly, you’ll be the person who makes things happen behind the scenes. Prepare daily team lunches, including cooking and preparing food, and ensure the kitchen is ready for everyone. Handle regular shopping trips to Costco, IGA, and other suppliers to keep the office stocked with food, snacks, beverages, and essentials. Own the office environment: Keep shared spaces, kitchens, coffee machines, and common areas clean, organized, and welcoming. Proactively monitor and replenish cleaning products, kitchen essentials, condiments, office materials, and anything else the team needs. Identify and resolve small office maintenance issues, coordinate repairs when needed, and make sure everything works as it should. Maintain office equipment: Keep appliances and equipment such as refrigerators, microwaves, dishwashers, vacuums, and coffee machines clean and functioning properly. Bring the office to life: Help organize team events, celebrations, happy hours, and other activities, including purchasing food, drinks, and supplies. From watering plants to reorganizing storage areas, make sure the office is always a pleasant place to work. Spot problems before they happen, suggest improvements, and take initiative to make everyday office life better. You genuinely enjoy helping others and contributing to a positive workplace culture. Comfortable with food preparation, grocery shopping, cleaning, and general office maintenance. Able to communicate effectively in French and English. Bonus Points Previous experience in office management, hospitality, facilities, or workplace operations. Experience preparing meals or coordinating food service for groups. Comfortable with basic repairs, troubleshooting, and office equipment maintenance. You’ll work alongside engineers, researchers, and business professionals building the future of Physical AI. You’ll have the autonomy to organize your work, suggest improvements, and make the office your own. Help make Haply an office where people genuinely enjoy spending their time.

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