Senior Administrative Assistant

Brief DescriptionWork in a purpose driven career with MaKami College, a public post-secondary college that has been helping students for over 20 years, with locations in Edmonton and Calgary, Alberta. Work in a purpose driven career with MaKami College, a public post-secondary college that has been helping students for over 20 years, with locations in Edmonton and Calgary, Alberta. MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and more. The ELCC Faculty Administrative Assistant provides administrative support to ensure efficient faculty operations and student services within the ELCC department. This role requires strong organizational, communication, and adaptability skills to thrive in a dynamic academic environment. The ELCC Faculty Administrative Assistant will complete the listed job duties and any other duties assigned by the Supervisor, Lead Instructors, and Department Head. Assist in event planning. Digitize office records from paper copies and upload them to SharePoint. Organize departmental filing systems and update databases regularly. Track student grades and Moodle completion statuses to recommend further support, including maintaining Curriculum Gate monitoring and supports. Assist with performance, evaluation, and other administrative reports. Assist faculty in preparing course materials, including syllabi, handouts, and digital resources. Plan and organize academic events, such as guest lectures and story-time sessions. Coordinate student registration for First Aid, WHMIS, and Food Safety courses at appropriate times, including uploading police checks and providing reminders and follow-ups. Assist with student recruitment events, including open houses, orientations, and community events. Track project deadlines and deliverables, manage Moodle course start and end dates, and alert the team on progress. Organize tutoring sessions in collaboration with instructors and SALT (Strategic Academic Learning Team). Coordinate faculty travel arrangements through the College’s systems. Collect student course evaluations and track teaching performance metrics. Complete data collection, recording, evaluation, and reporting. Handle office supply, book, and equipment requests for faculty using the department’s supply request spreadsheet. Receive and process faculty personal expense claims and mileage claims for Department Head approval. Monitor student progress and graduation records. Update and manage faculty inventory, supplies, and the supply catalogue on SharePoint. Assist with troubleshooting classroom technology and teaching tools. Facilitate the use of online platforms and resources for faculty and students, including Moodle, Classroom Screen, and other office software such as Microsoft To Do. Become the knowledge hub for faculty operations, timelines, and events. Education And Experience Diploma or certificate in Administration or a related field or related experience Experience in Early Childhood programs or businesses. Minimum one-two years in an administrative role or related experience Proficiency in MS Office, SharePoint, Office 365, and LMS (MOODLE). Health Spending & Lifestyle Accounts Free Massages at Our Student Clinic Discounts on College Programs & Courses Staff Discount in College Store On-Site Gym Access