Executive Administrative Assistant Needed Immediately
2 weeks ago
To provide a broad range of administrative and secretarial support services to the named executives as needed, and the broader office staff, in order to free up the executive's time to focus on their specific corporate responsibilities.
The Administration function is a vital part of the office. This highly skilled group of administration professionals supports the Company's Executives, including the Treasurer and General Counsel increasing time available for Executives to focus on driving the business.
This position will require 5 days per week office attendance in our Toronto office. You will report directly to the Executives you support along with a dotted reporting line to the Office Manager.
Proactively manage the different Executive's calendar, including coordinating schedules for company-related business as well as external meetings, while anticipating and resolving scheduling needs and roadblocks before they arise.
At the discretion of the Executive, monitors their email inbox and flag and prioritize emails based on urgency and subject matter.
Take responsibility for Executive's contact management.
Arrange domestic and international travel (flights, transportation, accommodations, etc.) including business visas and other explanation, clarification, and diplomacy. Book hotel accommodations, car rentals/services, restaurant reservations as may be required.
Assist in the preparation and submission of expense reports for Executives supported.
Develop and maintain a strong relationship with the Executives in order to anticipate needs and provide timely, proactive support and regular updates.
Maintain corporate records and related documents in paper and electronic format as required, ensuring compliance with regulatory requirements and ease of retrieval.
Provide back up to the EA to the CEO/Chairman when required.
Be a primary back up to the receptionist, including breaks, vacations, and illnesses.
To receive, greet and direct all visitors and incoming telephone callers to the appropriate party; to manage all incoming documents, couriers and supplies and distribute as directed, when sitting in the reception area.
College diploma or an equivalent combination of education/experience in administrative assistant skill set.
Minimum five (5) years administration experience.
Intermediate/Advanced proficiency with MS Office Word, Outlook, Excel, and PowerPoint, etc.
Client-first mentality and ability to provide a high-quality client experience with timely and professional responses.
This position requires written and oral fluency in English.
committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected status, gender identity or any other factor protected by applicable laws.
-
Toronto, Ontario, Canada Kilmer Van Nostrand Co. Limited Full timeKilmer, a Toronto, Ontario based company, has an immediate opening for an experienced Executive Assistant. The successful candidate must be highly organized, and able to assist a few executives at the same time. We have owned and operated leading Canadian businesses in many industries including: construction, infrastructure, cable TV, apparel, food...
-
Toronto, Ontario, Canada Kilmer Van Nostrand Co. Limited Full timeKilmer, a Toronto, Ontario based company, has an immediate opening for an experienced Executive Assistant. The successful candidate must be highly organized, and able to assist a few executives at the same time. We have owned and operated leading Canadian businesses in many industries including: construction, infrastructure, cable TV, apparel, food...
-
Toronto, Ontario, Canada Home Ownership Alternatives Full timeIf so, we want you to join our team as an Executive Assistant Established in 1994, Home Ownership Alternatives (HOA) is a non-profit financial corporation dedicated to supporting the development of attainable housing across Canada. HOA plays a pivotal role in assisting individuals and families achieve homeownership by providing down payment support— a...
-
Toronto, Ontario, Canada Starlight Investments Full timeStarlight Investments, in conjunction with WP Osborne Executive Search, is seeking an Executive Assistant. Executive Assistant As a trusted ambassador of Starlight, the Executive Assistant will provide high-level, confidential support to the CEO and two other members of the c-suite, ensuring the seamless management of all administrative responsibilities....
-
Toronto, Ontario, Canada TDS Personnel Full timeOur client within commercial real estate requires an Executive Assistant to join the company. This role will support the President & CEO. Responsibilities: Manage the President & CEO's complex calendar, scheduling meetings and travel arrangements; Assist with personal tasks, including but not limited to, booking appointments, managing personal travel...
-
Toronto, Ontario, Canada Kilmer Van Nostrand Co. Limited Full timeJob DescriptionKilmer Van Nostrand Co. Limited, a leading Toronto-based company, is seeking an experienced Administrative Support Specialist. This role requires a highly organized and skilled individual to provide top-notch support to our executives.The ideal candidate will possess a college diploma or equivalent experience in administrative assistant...
-
Toronto, Ontario, Canada Luann Bagg Staffing Inc. Full timeExecutive Assistant to the CEO and Board of Directors Liaison Salary range 110,000-120,000, terrific bonus, an excellent benefit plan, a great pension plan, 3-4 weeks of vacation and other employee perks This is a HYBRID role (working 3-4 days per week in the office). The office is DT Toronto and it is a short walk from Union Station. They are seeking an...
-
Toronto, Ontario, Canada Luann Bagg Staffing Inc. Full timeExecutive Assistant to the CEO and Board of Directors Liaison Salary range 110,000-120,000, terrific bonus, an excellent benefit plan, a great pension plan, 3-4 weeks of vacation and other employee perks This is a HYBRID role (working 3-4 days per week in the office). The office is DT Toronto and it is a short walk from Union Station. They are seeking an...
-
Toronto, Ontario, Canada Facility Association Full timeFacility Association ensures the availability of automobile insurance to owners, lessees and licensed drivers of motor vehicles who are eligible. Every insurer licensed to write automobile liability insurance in these jurisdictions is a member of Facility Association. The affairs and business of FA is managed and controlled by a Board of Directors with...
-
Toronto, Ontario, Canada Windmill Microlending Full timeWindmill Microlending enables immigrants and refugees to build careers in Canada while reducing poverty and labour shortages. We do this by offering affordable loans along with career assessment coaching, financial literacy training, and mentorship for newcomers who lack access to mainstream credit. Since 2005, Windmill has provided over 12,000 loans to...
-
Toronto, Ontario, Canada SharpStakes Full timeExecutive Assistant / Admin Lead Remote | Full-Time | Sharp, Proactive, and a Bit Relentless This role is equal parts scheduling ninja, research machine, and get-things-done enforcer. You'll be at the center of everything, helping leadership stay focused, organized, and three steps ahead. If you love building systems, aren't afraid to hop on the phone,...
-
Toronto, Ontario, Canada SharpStakes Full timeExecutive Assistant / Admin Lead Remote | Full-Time | Sharp, Proactive, and a Bit Relentless This role is equal parts scheduling ninja, research machine, and get-things-done enforcer. You'll be at the center of everything, helping leadership stay focused, organized, and three steps ahead. If you love building systems, aren't afraid to hop on the phone,...
-
Administrative Coordinator Needed for Executives
2 weeks ago
Toronto, Ontario, Canada Kilmer Van Nostrand Co. Limited Full timeKilmer Van Nostrand Co. Limited is seeking an experienced Executive Assistant to join our team. The successful candidate will provide administrative support to our executives, ensuring seamless operations and allowing them to focus on driving business growth.Company OverviewKilmer is a Toronto-based company with a diverse portfolio of businesses across...
-
Executive Assistant
6 days ago
Toronto, Ontario, Canada WP Osborne Executive Search Inc. Full timeStarlight Investments, in conjunction with WP Osborne Executive Search, is seeking an Executive Assistant.Executive AssistantAs a trusted ambassador of Starlight, the Executive Assistant will provide high-level, confidential support to the CEO and two other members of the c-suite, ensuring the seamless management of all administrative responsibilities. This...
-
Executive Assistant
5 days ago
Toronto, Ontario, Canada WP Osborne Executive Search Inc. Full timeStarlight Investments, in conjunction with WP Osborne Executive Search, is seeking an Executive Assistant.Executive AssistantAs a trusted ambassador of Starlight, the Executive Assistant will provide high-level, confidential support to the CEO and two other members of the c-suite, ensuring the seamless management of all administrative responsibilities. This...
-
Executive Assistant
4 days ago
Toronto, Ontario, Canada WP Osborne Executive Search Inc. Full timeStarlight Investments, in conjunction with WP Osborne Executive Search, is seeking an Executive Assistant. Executive AssistantAs a trusted ambassador of Starlight, the Executive Assistant will provide high-level, confidential support to the CEO and two other members of the c-suite, ensuring the seamless management of all administrative responsibilities. This...
-
Executive Assistant
4 days ago
Toronto, Ontario, Canada WP Osborne Executive Search Inc. Full timeStarlight Investments, in conjunction with WP Osborne Executive Search, is seeking an Executive Assistant. Executive Assistant As a trusted ambassador of Starlight, the Executive Assistant will provide high-level, confidential support to the CEO and two other members of the c-suite, ensuring the seamless management of all administrative responsibilities....
-
Executive Assistant Needed
2 weeks ago
Toronto, Ontario, Canada Kilmer Van Nostrand Co. Limited Full timeCompany OverviewAbout Kilmer Van Nostrand Co. LimitedKilmer Van Nostrand Co. Limited is a Toronto-based company that requires an experienced Executive Administrative Assistant to join our team. This role offers the ideal opportunity for a highly organized and skilled individual to provide exceptional support to our executives, allowing them to focus on...
-
Executive Administrative Assistant
4 weeks ago
Toronto, Ontario, Canada Lock Search Group Full timeExecutive Assistant (English/French Bilingual Required) - South West Ontario Region Our client, a dynamic global organization that is committed to developing and delivering innovative solutions, is seeking an Executive Assistant that will work closely and support their Executive team. This role will be pivotal in ensuring smooth operations and effective...
-
Executive Administrative Assistant
1 week ago
Toronto, Ontario, Canada Celestica Inc. Full timeExecutive Administrative AssistantDate: Mar 7, 2025Location: Toronto, ON, CAThe Executive Assistant will provide high-level administrative support to multiple executives. The ideal candidate will have excellent organizational, time management, and communication skills, and the ability to multitask and work under pressure.Responsibilities- Manage, maintain,...
