Senior Administrative Liaison

Since 1962, the University Hospital Foundation (UHF) has been a catalyst for health innovation and impact across Alberta and beyond. Established to advance patient care, research, and education at the University of Alberta Hospital, UHF has grown into one of Canada’s most respected hospital foundations. The Foundation proudly supports the University of Alberta Hospital, the Mazankowski Alberta Heart Institute, and the Kaye Edmonton Clinic, fueling medical breakthroughs, transformative treatments, and compassionate care that improve countless lives. UHF exists to bridge community generosity with world-class healthcare and research. Through its bold Ignite 2030 strategic plan, the Foundation is reimagining how philanthropy can shape the future of health. This ten-year roadmap focuses on four strategic imperatives—Partnership Impact, Thought Leadership, Revenue Generation, and Health Ecosystem Leadership, positioning UHF to drive innovation, strengthen collaboration, and create measurable impact across the healthcare landscape. The Foundation’s culture is defined by courage, collaboration, and integrity. Recognized as a High Performer by the Association for Healthcare Philanthropy and accredited by Imagine Canada, UHF operates with professionalism, transparency, and an unwavering commitment to excellence. Joining the University Hospital Foundation means becoming part of a purpose-driven, high-impact organization where leadership, innovation, and compassion converge to create lasting change in healthcare. Our purpose is to continuously seek, inspire and lead bold solutions to seemingly insurmountable challenges and ignite new discoveries in health. We respect our partners – those who support the Foundation, and those who work with us and for us. We are trusted stewards of community members’ generous donations. We are persistent advocates for health and better health outcomes. We respect and value diversity of thought, ideas, cultures and contributions. For more information on the University Hospital Foundation, visit: Reporting to the President & CEO of the University Hospital Foundation, you are an experienced administrative professional responsible for providing support to the Office of the President, Board of Trustees and associated Board committees. Your primary role will be developing administrative processes and systems and overseeing the day‑to‑day operations of the Board of Directors (the Board). You will act as the Board Secretary and serve as a primary contact person and administrator for matters of the Board and associated committees. You will also support work in the Office of the President & CEO, and may make recommendations on policy changes as required, and are responsible for maintaining the highest level of confidentiality. In collaboration with the President and their Executive Assistant, you will provide a range of services in office management, budget administration related to the Board, Board committee support, project management, analysis, retreat preparation and stakeholder liaising. Serve as custodian of record for official Board documents by ensuring proper document control and document management, electronic filing system, automation of Board processes and workflow and Board member summaries, financial reconciliation and funds reallocation. Coordinate and provide administrative support for the Board as well as the Board Committees including attendance tracking, room bookings, AV set up, catering, meeting packages. Ensure accurate and timely status updates on the reports to the Board, working closely with the Executive Leadership Team and Office of the President. Maintain, as needed, both mailing and public relations lists of Board, Emeritus and committees including website and Board Portal updates. Prepare and maintain Board orientation materials and coordinate all onboarding activities for new and prospective Board members, including scheduling orientation sessions, managing ID and parking (including renewals), producing orientation manuals, and arranging Board photos and tours. Work on Annual Report to the Board including working with the Executive Leadership Team for deliverables and content, scheduling timelines, scheduling President’s time for input and review, tracking and saving input from Executive Leadership Team, attending and minuting, planning meetings, printing & binding reports for AGM. New Committee/Ad hoc Working Group implementation and organization (i.e. – In‑depth governance work and diligence surrounding policies and procedures, Terms of Reference development, editing and adherence, and enforcement of proper board procedure and governance. Administer and monitor the Board of Trustees budget and oversee the annual Board Alumni Dinner. Negotiate with vendors and contract management in relation to board activities. Any other duties commensurate with this position as required, for which the post holder has the necess