Accounts Payable Coordinator
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The Resilient Group is a Vancouver-based group of companies operating across construction, manufacturing, hospitality, and technology.
We are looking for an Accounts Payable Coordinator to support our construction and manufacturing companies. This is a high-volume role requiring strong attention to detail, organization, and excellent communication skills.
A significant part of this position will involve managing phone inquiries from suppliers, contractors, subcontractors, and vendors . The successful candidate must be comfortable speaking with external parties, answering payment and invoice questions, resolving issues, and professionally handling difficult or escalated conversations.
Key Responsibilities
- Process high-volume AP invoices, including matching invoices to Purchase Orders and routing for approval.
- Reconcile vendor statements, credit cards, bank accounts, and monthly transactions in QuickBooks.
- Manage phone and email inquiries from suppliers, contractors, subcontractors, and vendors regarding invoices and payments.
- Investigate and resolve invoice discrepancies and payment issues while maintaining positive vendor relationships.
- Maintain accurate AP records across multiple companies, projects, and cost/profit centres.
- Support month-end processes and other accounting and administrative tasks as required.
Skills & Experience
- 1+ years of Accounts Payable or similar accounting experience, ideally in a high-volume environment.
- Strong experience handling phone inquiries from vendors, suppliers, contractors, or subcontractors.
- Excellent communication, customer service, and de-escalation skills.
- Strong attention to detail, organization, and follow-through.
- Proficiency in Excel, including pivot tables.
- Experience with QuickBooks or similar accounting/ERP software.
- Comfortable working independently and across multiple companies and cost/profit centres.
- Experience in construction, manufacturing, or another project-based environment is an asset.
Qualifications
- Diploma or certificate in Accounting, Finance, or related field, or equivalent experience.
- 1+ years of relevant accounting/AP experience.
- Experience with high-volume data entry and invoicing.
- Construction, manufacturing, contractor, or subcontractor experience is an asset.
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