Business Development

Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all. Our Toronto office is currently seeking a Business Development & Marketing Assistant to join our Business Development & Marketing department, reporting to the Chief Growth Officer. The Business Development & Marketing Assistant provides administrative, financial and operational support to the firm’s national Business Development & Marketing Department. Reporting to the Chief Growth Officer (CGO), the Assistant serves as a shared departmental resource, helping to coordinate recurring processes, manage routine service requests and support the efficient day-to-day operation of the function. Processing departmental invoices, payment requests and expense documentation, including confirming required information, validating general ledger codes and obtaining approvals. Liaising with Accounting, budget owners and vendors to resolve missing information, coding questions, payment delays and other routine issues. Assisting with regular reconciliation of departmental budgets and general ledger accounts against invoices, commitments and internal tracking records. Managing the CGO’s calendar, including scheduling and rescheduling meetings, resolving conflicts, booking rooms and coordinating virtual-meeting arrangements. Coordinating meetings involving the CGO and other departmental leaders, including recurring departmental, leadership and project meetings. Assisting with travel arrangements, registrations, memberships and logistical requirements. Preparing and organize agendas, background documents, presentations and other meeting materials, as requested. Supporting routine data entry, list maintenance and updates to departmental trackers and suggest practical improvements to routing, documentation and administrative workflows. Compiling readily available information and conduct basic internal or online research in support of departmental requests. Other tasks and projects as determined by the CGO. Monitoring the Marketing shared inbox and ensure requests are acknowledged, recorded and directed appropriately. Routine intranet or website updates. Logos, approved templates and existing marketing materials. Referring custom, substantive, higher-cost or non-standard requests to the appropriate Business Development or Marketing professional. Working with colleagues, assist with the development of self-service materials and templates for frequently requested resources. Liaising with lawyers, clients, executive assistants and Business Development professionals to manage interview scheduling and related requirements. Organizing standard background materials and support the timely capture, drafting (AI-assisted) and distribution of meeting notes and follow-up actions. Post-secondary diploma or degree in business administration, marketing, communications, office administration or a related field, or an equivalent combination of education and experience. ~3 years minimum of relevant administrative, executive-support, financial-administration or professional-services experience. Previous experience in a law firm is an asset. ~ Experience supporting a shared-services team, senior leader or multi-stakeholder department is preferred. ~ Strong organizational and administrative skills, with the ability to manage multiple requests, deadlines and stakeholders. ~ Strong working knowledge of Microsoft Outlook, Word, Excel, PowerPoint and Teams. Experience using AI platforms (Copilot, Cowork, Claude) for efficiency is an asset. ~ Initiative and resourcefulness in resolving routine administrative issues and following requests through to completion. ~ Familiarity with financial, document-management, intranet, workflow or professional-services systems is an asset. Employment Type : Permanent, Full-Time Competitive compensation + Extended Health & Dental Care. Diversity and Inclusion Centric Culture. A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis. A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year. A business casual dress code (client/day specific). Employee referral bonus. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, 2SLGBTQIA+ communities, and individuals with intersectional identities. Accommodations for disabilities, accessibility needs, or cultural