Payroll and Finance Coordinator

Our work is grounded in a clear purpose: to provide knowledge-based organizations with distinctive urban environments that support creativity,connectivityand human wellness. Weseekto make a continuous contribution to cities and culture that elevates and inspires the humanity in all of us.
Real estate, for us,is not a passive investment. For more information on Allied’s approach to city-building, visit our Insights page. PurposeManage the full payroll process for all of Allied's employees across Canada. As a Senior Payroll Specialist, you will process, review, audit, and reconcile bi-weekly payroll for more than 300 employees across Alberta, British Columbia, Ontario, and Quebec using ADP Workforce Now (“WFN”), ensuring accuracy, confidentiality, and compliance with applicable federal and provincial legislation. Reporting to the Director, People, you provide guidance on payroll legislation, taxation, benefits administration, retirement savings plans, and payroll best practices. You are highly motivated, detail-oriented, trustworthy, and discreet, with exceptional customer service, analytical, and problem-solving skills. You understand the importance of deadlines and take ownership of delivering accurate payroll and ensuring that employees are paid correctly and on time. Process, review, audit, and reconcile bi-weekly payroll for employees across Alberta, British Columbia, Ontario, and Quebec using ADP Workforce Now (WFN), ensuring accuracy, confidentiality, and compliance with federal and provincial legislation. Ensure payroll, benefits, retirement plan, taxable benefits, and accounting transactions are processed accurately and within established deadlines. Manage all payroll-related government remittances and filings, including source deductions, EHT, CNESST, WSIB, WorkSafeBC, and other provincial payroll obligations. Prepare, reconcile, and submit monthly, quarterly, and annual payroll reporting requirements, ensuring compliance with applicable regulatory requirements. Lead year-end payroll activities, including preparation, balancing, and distribution of T4s, Relevé 1s, T4As, and other statutory reporting documents. Serve as the organization's payroll subject matter expert, providing guidance on payroll legislation, taxation, retirement savings plan, benefits administration, and payroll best practices. Conduct payroll audits and reconciliations to ensure data integrity, identify discrepancies, and implement corrective actions as required. Administer and reconcile employee taxable benefits, earnings, deductions, garnishments, pension contributions, and group benefit programs. Manage monthly and quarterly workers' compensation reporting, reconciliations, and accounting entries for all applicable jurisdictions. Prepare, review, and reconcile payroll journal entries, ensuring accuracy, compliance, and alignment between payroll and ADP WFN general ledger accounts. Partner with Human Resources, Finance, Benefits providers, and external payroll vendors to support employee lifecycle transactions, system updates, and compliance initiatives. Lead payroll system enhancements, testing, and configuration changes within ADP Workforce Now and related systems. Analyze payroll processes and recommend improvements to increase efficiency, strengthen controls, enhance compliance, and improve the employee experience. Develop, maintain, and update payroll procedures, controls, and policy documentation to ensure consistency and operational excellence. Generate, analyze, and distribute regular and ad hoc payroll, workforce, and compliance reports to support business decision-making. Support internal and external audits by preparing documentation, reconciliations, and responding to audit inquiries. Serve as the primary subject matter expert for all group benefits and retirement savings programs, providing guidance to employees, leaders, and internal stakeholders on plan provisions, eligibility, enrollments, and regulatory requirements. Administer and maintain employee group benefit and retirement programs ensuring accurate and timely enrollment, changes, and terminations. Reconcile monthly benefits and retirement plan invoices, investigate discrepancies, and ensure accurate accounting, payroll taxable benefits, and remittances. Process and audit bi-weekly RRSP and other retirement savings contribution files, ensuring accuracy, timeliness, and compliance with plan requirements. Support annual benefits and retirement plan activities, including plan renewals, audits, employee communications, regulatory reporting, and vendor governance. Identify opportunities to improve benefits and retirement administration processes, controls, reporting, and employee experience through continuous improvement initiatives. Minimum 5-10 years of progressive payroll experience, including end-to-end processing of multi-provincial payrolls across Canada. Certified Payroll Manager (CPM) designation thro