Assistant City clerk

The City prides itself on providing the highest level of services to its residents at a reasonable cost. We are currently seeking an Assistant City Clerk to join the City’s Legal Services and City Clerk’s Office. Monday to Friday ; City Clerk’s Office and Municipal Governance Attends Municipal Council meetings and, as required, preparatory working meetings and other meetings falling under Legal Services and the City Clerk’s Office. Drafts the minutes of Council meetings, preparatory working meetings and other meetings falling under Legal Services and the City Clerk’s Office, as required. Provides administrative follow-up on resolutions and collaborates with the various municipal departments on matters submitted to Council. Translates and reviews legal, administrative and corporate documents in English and French. Collaborates and coordinates with the various municipal departments on matters falling under Legal Services and the City Clerk’s Office. Processes access to information requests in accordance with the Act respecting Access to documents held by public bodies and the Protection of personal information and represents the City before the Commission d’accès à l’information, as required. Acts as Secretary of Election and participates in the planning, organization and proper conduct of municipal elections, by-elections, referendums and any other electoral process provided for by law. Maintains electoral and referendum registers, as well as other registers entrusted to the City Clerk’s Office, in accordance with legal requirements. Claims, Recoveries and Insurance Carries out the required follow-ups regarding claims and recoveries in order to protect the City’s interests and, where required, recover amounts owed to the City. Assists employees in preparing reports related to incidents and claims to ensure complete documentation and protect the City’s interests. Analyzes claim files and makes recommendations to the Director of Legal Services and City Clerk regarding the settlement or denial of a claim. Ensures the required administrative follow-up with the City’s insurers, contractors’ insurers and other stakeholders involved. Coordinates and provides administrative follow-up on recovery files with the municipal departments concerned. Collaborates in the renewal of the City’s insurance policies and the updating of insurable values. Excellent proficiency in Microsoft 365 (Word, Excel, Outlook, PowerPoint and Teams) and office software. Excellent command of English and French, both spoken and written Experience in a public agency (an asset). Candidates may be required to complete a competency test in both French and English. The City of Côte Saint-Luc is committed to the principles of equity and inclusion as part of its Equal Employment Opportunity Program. We encourage applications from women, visible and ethnic minorities, Indigenous peoples, and individuals with disabilities. Language of Work The City is a recognized organization under the Charter of the French Language and is authorized to use both French and another official language.