Corporate Real Estate Clerk

4 weeks ago

London, Ontario, Canada AppleOne Employment Services Full time

Corporate Real Estate Clerk

London or Kitchener

Salary flexible based upon experience

Job Summary:

The Corporate Real Estate Clerk provides essential administrative and clerical support to our corporate real estate team. This role is integral to ensuring the efficient processing of real estate transactions, maintaining accurate records, and facilitating communication among internal teams and external stakeholders. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple tasks in a fast-paced environment.

Key Responsibilities:

Document Management:

  • Prepare, review, and organize real estate documents such as leases, purchase agreements, and closing documents.
  • Assist in the drafting and filing of legal documents related to property transactions.

Transaction Support:

  • Coordinate and track deadlines for real estate transactions, ensuring compliance with legal and corporate requirements.
  • Assist with due diligence processes by gathering and verifying property information and regulatory documentation.

Administrative Duties:

  • Maintain and update electronic and physical property files and databases.
  • Schedule meetings, prepare agendas, and record meeting minutes for the corporate real estate team.
  • Communication & Coordination:
  • Serve as a liaison between attorneys, paralegals, real estate professionals, and clients.
  • Assist with the coordination of internal and external communications regarding transaction progress.

Research & Reporting:

  • Conduct research on corporate real estate matters and regulatory requirements as needed.
  • Prepare reports and summaries for management review.

Qualifications:

Education:

  • High school diploma or equivalent required; post-secondary education or a paralegal/administrative certificate is preferred.

Experience:

  • 3-5 years experience in a legal or corporate real estate environment

Skills:

  • Excellent organizational and time management skills with strong attention to detail.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with document management systems.
  • Strong written and verbal communication skills.
  • Ability to work independently and collaboratively in a team-oriented environment.

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