Administrative Assistant Finance Department

1 week ago
Sherwood Park AB, Edmonton Census Division, AB; Alberta, Canada Strathcona County Full-time
Join Financial and Strategic Services as an Administrative Assistant This positionprovides support to two Managers in a high-volume department while demonstrating independence and leadership to proactively ensure that all administrative needs are met. This posting is for one temporary full-time posting for up to 9 months Schedule, organize and assist with internal and external meetings, workshops and events including the preparation of agendas, minutes and related meeting and workshop materials Administration of SharePoint sites, internal web pages, public websites and act as a subject matter expert for potential improvements Coordinate and proofread various documentssuch as reports, presentations, and enclosures to ensure that they are clear and align with the report writing guidelines for Council, Executive Team and Senior Leadership Team reports Coordinate information for reports, presentations, policies, bylaws and procedures and ensure the use of the County’s workflow system for reports Develop innovative administrative processes and practices and assist with implementation for branch effectiveness Monitor project or policy related documents, records, and spreadsheets Proactively manage project tasks including sending reminders to project leads for updates Perform procurement and contracting duties such as preparing various contracts, legal agreements, purchase orders, requisitions and requests for proposals Ensure that the branch’s records (physical and electronic documents) are assessed and managed in line with the County’s record retention policy, including assessing files for redundancy, obsolescence and archiving Support the review of training materials, presentations, procedures and guides for formatting, readability and County standards High school diploma with a minimum of five years related experience Office Administration certificate or diploma is an asset Excellent communication skills and ability to maintain a professional and positive image when working with internal and external clients (colleagues, the public, and senior administration) Excellent customer service skills and ability to recognize and deal with matters of a confidential nature in a discrete and professional manner Extensive knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, & Outlook), as well as programs such as SharePoint, TEAMS, OneDrive, Visio and e-Scribe Submission of a Satisfactory Criminal Record Check Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, collaboration, and accountability. Competitive salary and comprehensive benefits package, which includes: Extended health and dental coverage Health and wellness spending account Life and disability insurance Retirement and pension programs Employee and family assistance program Commitment to employee development, through internal and external training and development opportunities Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve.

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