Corporate Events Planner
1 week ago
A Tradeshow and Event Manager works as the company's primary point of contact to manage the day-to-day planning and execution of regional customer meetings, medical trainings, and industry tradeshows. Reporting to the Director of Events and Tradeshows, the candidate will also assist in planning additional types of events defined as: internal meetings, sales meetings, medical trainings, corporate and client-facing events. Event manager will ensure that all meetings and events meet business needs and objectives, are high quality, compliant and fiscally appropriate.
A high level of initiative, self-motivation, flexibility, creativity, and collaboration is required to develop, plan, and execute successful events and meetings.
Manage logistics of all external meetings and tradeshows including accommodations, exhibit furnishings, schedule of events, agendas, event promotions, medical supply ordering, creative asset deliverables/promotions, BEOS, room design & layout, and AV production.
Generate timely communications for tradeshow staff and stakeholders, including information about sponsorships, location of displays, attendee demographics, executive and speaker schedules, shipping information, etc., Facilitate contracts against allocated budgets and proper distribution of information.
Execute and manage marketing tasks related to events including production of collateral and other marketing materials.
Work directly with sales reps on selecting special event venues and overall event needs to ensure optimal meeting success.
Perform post-event spend and overall ROI measurement within Salesforce.
Address all aspects of budget and billing for all meetings & tradeshows including reconciliating invoices, coordinating payment to vendors, speakers and managing meeting expenses.
Assist with forecasting and annual budget planning.
Evaluate show performance and make recommendations for future meetings to enhance overall functional needs and business success.
Support or project manage other event marketing projects and events as assigned.
Exceptional communication skills, project management skills with a solutions-oriented mindset
Experience working in a fast-paced environment and track record of successful execution of multiple events with competing priorities
Minimum of 5+ years' event experience with demonstrated 2-3 years of tradeshow experience
Experience in aesthetics, medical device/technologies preferred
Experience with event management platforms and CRM is preferred
Some international travel may also be required and thus, a passport is required for this position
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