Executive Admin Assistant

Salary is determined based on the candidate's qualifications and market conditions for the role.

Posting period

From 10/01/2026 to 10/14/2026

Overview

We are seeking an experienced Executive AdministrativeAssistant who excels at managing competing priorities and providing exceptionalexecutive support within a dynamic and fast-pacedenvironment. This is anexciting opportunity to contribute to the success of our Assessments andFinance division.

Reporting to the Head of Assessments and Finance (ChiefFinancial Officer), you'll provide complex, highly confidential, andprofessional executive support at the senior leadership level. As a trustedpartner to the head of Assessments and Finance, you'll apply sound judgment,discretion, and initiative to support divisional priorities and ensure thesmooth operation of the executive office.

This position requires an adaptable, andforward-thinking mindset, with the confidence to navigate a fast-pacedenvironment with discretion and professionalism. You will embrace evolving waysof working, including the effective use of digital, Microsoft 365, andAI-enabled tools to enhance organization,
communication, coordination, andadministrative effectiveness.

The successful candidate will work closely withAdministrative Coordinators and executive support staff to promote alignment,consistency, collaboration, and continuous improvement in leadership supportpractices throughout the division.

How you’ll make a difference: You'llhelpensure B.C. workers go home safely at the end of their workday.

Working at WorkSafeBC

At WorkSafeBC, we offer a hybrid work model that combines working remotely, and in our offices, based on the operational needs of the position.

In this role, you will work primarily from our Richmond Officewith some flexibility to work from your home in B.C.

What you’ll do

• Manage complex calendars, meetings, events,travel, and competing priorities in support of the Head of Assessments andFinance and senior leadership.
• Coordinate meeting logistics, includingagendas, materials, virtual platforms, records of discussion, follow-upactivities, and related administrative support.
• Prepare, proofread, and coordinate executivecorrespondence, reports, presentations, briefing materials, minutes, andconfidential documents.
• Receive, prioritize, and managecorrespondence, action items, commitments, and key deliverables.
• Maintain effective records and informationmanagement practices while ensuring the confidentiality and security ofsensitive information.
• Liaise with internal and externalstakeholders and represent the office in a professional and responsive manner.
• Leverage Microsoft 365, Copilot, and otherdigital tools to enhance efficiency, communication, workflow coordination, andadministrative effectiveness.
• Support divisional initiatives, leadershipmeetings, special projects, and continuous improvement efforts across Assessmentsand Finance
• Collaborate with Administrative Coordinatorsand executive support staff to promote consistency, collaboration, and bestpractices across the division.
• Consistently models the appropriate level oforganizational behaviours expected of all WorkSafeBC employees: responsive,respectful, fair, collaborative, accountable, and forward thinking.

Is this a good fit for you?

We’re looking for someone who can:

• Exercisesound judgment, discretion, and professionalism when managing sensitive,confidential, and complex executive matters.
• Buildstrong, trusted relationships with leaders, colleagues, and stakeholdersat all levels of the organization.
• Takean entrepreneurial and solutions-oriented approach by identifyingopportunities and improving how work is organized, coordinated, anddelivered.
• Operateas a self-starter, independently organizing work and advancing prioritieswith sound judgment and minimal direction.
• Adaptto changing priorities and embrace new tools, technologies, and ways ofworking, including AI-enabled solutions.
• Navigatea dynamic environment with multiple priorities, competing demands, andtight timelines.
• Communicateclearly and professionally, both verbally and in writing, whileinfluencing and working effectively across teams.
• Understandexecutive priorities and apply sound business judgment to