Executive Assistant for a Business Law Partner

4 weeks ago

Montreal, Canada Personnel Alter Ego Full time

Overview A leader in its field in Canada, this firm is looking for an individual to act as an executive assistant for one of their business law partners. This person will contribute to the management of the practice of business law professionals, through administrative and secretarial support, thus enabling legal professionals to offer better service to clients. Main Functions Correct and layout documents (letters, memos, notes to file, opinions, procedures, etc.). Photocopy and request various printing and scanning jobs. Prepare material when the legal professional is a speaker (Power Point). Open new files. Follow up on internal and external calls when required. Initiate conference calls. Manage the legal professional's agenda. File and archive emails. Book travel, cars, hotels and restaurants. Book conference rooms for meetings, video conferences and client meetings. Order meals, beverages and others. Manage the monthly meetings of the Business Law Group (management of the meeting schedule; room reservation; sending invitations; ordering meals; booking audio-visual equipment; welcoming speakers). Prepare requests for conflict research and forward them to the people concerned. Perform daily, weekly and monthly follow-ups of time entries and enter or revise them in the system. Prepare monthly invoicing. Follow up with clients for accounts receivable. Prepare expense accounts, have them approved when required and follow up. Prepare requests for cheques or bank transfers from the trust account. Assist other legal professionals, assistants or articling students as required. Education and Experience Diploma in legal secretarial work or equivalent. Have a minimum of 7 years of experience, ideally in private practice for one or more legal professionals. Knowledge and Skills Bilingualism in French and English (oral and written). Organizational skills for managing multiple tasks. Ability to take initiative and work independently with minimal supervision. Knowledge of legal procedures and practices. Knowledge of office software, including an intermediate level of knowledge of Excel software. Ability to work in a team. Attention to detail. Do you want to join the ranks of a firm that values the collaboration and well-being of its employees, all with a 35-hour schedule per week and a hybrid work mode? Give us the privilege of getting to know you #J-18808-Ljbffr

  • Executive Assistant for a Business Law Partner

    4 weeks ago

    Montreal, Canada Personnel Alter Ego Full time

    Overview A leader in its field in Canada, this firm is looking for an individual to act as an executive assistant for one of their business law partners. This person will contribute to the management of the practice of business law professionals, through administrative and secretarial support, thus enabling legal professionals to offer better service to...

  • Executive Assistant, Business Law

    5 days ago

    Montreal, Canada Randstad Canada Full time

    Are you looking for a new administrative challenge? Are you interested in a career in the legal sector? Do you have experience as an Executive Assistant in a legal firm?Are you looking to join a national organization that fosters the personal development of individuals and offers stimulating career prospects?Our client, a major national legal firm, is...

  • Corporate Partner

    1 week ago

    Montreal, Canada Life After Law Full time

    National Manager - Legal and Executive Search and Recruitment at Life After Law LIFE AFTER LAW is Canada’s national recruitment firm dedicated to placing lawyers in private practice, corporate counsel, executive and quasi-legal roles. Are you a Corporate Partner seeking to transition to a top tier law firm where you can further grow and develop your...

  • Corporate Partner

    1 week ago

    Montreal, Canada Life After Law Full time

    National Manager - Legal and Executive Search and Recruitment at Life After Law LIFE AFTER LAW is Canada’s national recruitment firm dedicated to placing lawyers in private practice, corporate counsel, executive and quasi-legal roles. Are you a Corporate Partner seeking to transition to a top tier law firm where you can further grow and develop your...

  • Bilingual Executive Assistant

    3 weeks ago

    Montreal, Canada McCarthy Tétrault Full time

    Bilingual Executive Assistant - Business LawJoin to apply for the Bilingual Executive Assistant - Business Law role at McCarthy TétraultBilingual Executive Assistant - Business Law2 days ago Be among the first 25 applicantsJoin to apply for the Bilingual Executive Assistant - Business Law role at McCarthy TétraultGet AI-powered advice on this job and more...

  • Bilingual Executive Assistant

    3 weeks ago

    Montreal, Canada McCarthy Tétrault Full time

    Bilingual Executive Assistant - Business LawJoin to apply for the Bilingual Executive Assistant - Business Law role at McCarthy TétraultBilingual Executive Assistant - Business Law2 days ago Be among the first 25 applicantsJoin to apply for the Bilingual Executive Assistant - Business Law role at McCarthy TétraultGet AI-powered advice on this job and more...

  • Corporate Partner

    2 weeks ago

    Montreal, Quebec, Canada Life After Law Full time $200,000 - $250,000 per year

    LIFE AFTER LAW is Canada's national recruitment firm dedicated to placing lawyers in private practice, corporate counsel, executive and quasi-legal roles.Are you a Corporate Partner seeking to transition to a top tier law firm where you can further grow and develop your practice, make a significant contribution and work on high calibre transactions amongst...

  • executive assistant

    5 days ago

    montreal, Canada Randstad Full time

    Are you looking for a new administrative challenge? Are you looking to join an organization that fosters the personal development of individuals, within a team dynamic, and offers stimulating career opportunities?Our client, a major legal firm, is looking to hire an Executive Assistant to support 1 partner and 1 lawyer within the downtown Montreal...

  • Executive Communications Assistant

    6 days ago

    Montreal, Quebec, Canada Keller Executive Search Full time $100,000 - $160,000 per year

    This is a position within Keller Executive Search and not with one of its clients.Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...

  • Executive Communications Assistant

    4 weeks ago

    Montreal, Canada Keller Executive Search Full time

    Overview This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior...