Executive and Office Coordinator
5 days ago
Job Title: Executive and Office Coordinator Location: Vancouver/Toronto, Canada (Onsite) Job Type – Full Time Job Summary Join Intellect Design as the Executive and Office Coordinator, where you’ll play a pivotal role in supporting the Executive VP, while also ensuring the smooth day‑to‑day operations of the Vancouver office. This is a highly trusted, hands‑on role at the intersection of executive support, office operations and cross‑functional coordination. You will act as a key partner to the EVP and leadership team, anticipating needs, managing priorities and creating structure so leaders and teams can operate at their best. What you’ll be doing: Executive Support Provide high‑level administrative and operational support to the EVP including proactive calendar management, inbox coordination, meeting logistics and travel arrangements.Organize leadership, departmental and cross‑functional meetings; prepare agendas, compile and distribute materials, record minutes and track action items.Draft, edit and format executive‑level correspondence, presentations, briefing notes and internal communications.Anticipate emerging issues and priorities; provide recommendations and support decision‑making in a fast‑paced environment.Act as a trusted liaison between the EVP and internal teams, representing the EVP’s perspective when appropriate and ensuring alignment across stakeholders.Handle sensitive and confidential information with discretion and professionalism. Office and Operations Coordination Support day‑to‑day operations of the Vancouver office by managing administrative tasks, overseeing office supplies and maintaining facilities.Coordinate onboarding logistics for new hires within the Vancouver team, partnering closely with HR, IT and internal stakeholders.Maintain accurate filing systems and documentation, including contracts, approvals, signing authorities and expense records.Process and track expense claims, invoices, purchase orders and procurement requests while maintaining accurate records.Coordinate vendor relationships, request quotes and support procurement and delivery of services or materials.Set up in‑person and virtual meetings, including room bookings, webinars, catering and equipment coordination. Relationship & Stakeholder Management Build strong working relationships with internal teams and external partners to support the EVP in achieving business, operational and client objectives.Serve as a key point of contact for office‑related inquiries, ensuring timely communication and resolution. What you’ll have: A diploma or degree in business administration or a related field, or an equivalent combination of education and experience.5+ years of experience supporting senior leaders and/or managing office operations in a dynamic business environment.Strong proficiency with Google Suite (Docs, Sheets, Slides, Gmail and Calendar).Exceptional organizational and time‑management skills, with the ability to juggle multiple priorities and deadlines.Proven ability to anticipate needs, work independently and exercise sound judgment.Confidence to act on behalf of senior leaders when appropriate and make effective, well‑informed decisions.Excellent written and verbal communication skills with strong interpersonal abilities.High level of discretion, professionalism and integrity when handling confidential information.A reputation for reliability, follow‑through and delivering on commitments. #J-18808-Ljbffr
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Executive and Office Coordinator
6 days ago
Vancouver, Canada Intellect Design Arena Ltd Full timeJob Title: Executive and Office Coordinator Location: Vancouver/Toronto, Canada (Onsite) Job Type - Full Time Job Summary Join Intellect Design as the Executive and Office Coordinator, where you'll play a pivotal role in supporting the Executive VP, while also ensuring the smooth day to day operations of the Vancouver office. This is a highly trusted, hands...
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Executive and Office Coordinator
7 days ago
Vancouver, British Columbia, Canada Intellect Design Arena Ltd Full timeJob Title: Executive and Office CoordinatorLocation: Vancouver/Toronto, Canada (Onsite)Job Type - Full TimeJob SummaryJoin Intellect Design as the Executive and Office Coordinator, where you'll play a pivotal role in supporting the Executive VP, while also ensuring the smooth day to day operations of the Vancouver office.This is a highly trusted, hands on...
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Executive and Office Coordinator
4 days ago
Vancouver, Canada Intellect Design Arena Ltd Full timeJob Title: Executive and Office CoordinatorLocation: Vancouver/Toronto, Canada (Onsite)Job Type - Full TimeJob SummaryJoin Intellect Design as the Executive and Office Coordinator, where you’ll play a pivotal role in supporting the Executive VP, while also ensuring the smooth day to day operations of the Vancouver office. This is a highly trusted, hands on...
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Executive and Office Coordinator
4 days ago
vancouver, Canada Intellect Design Arena Ltd Full timeJob Title: Executive and Office CoordinatorLocation: Vancouver/Toronto, Canada (Onsite)Job Type - Full TimeJob SummaryJoin Intellect Design as the Executive and Office Coordinator, where you’ll play a pivotal role in supporting the Executive VP, while also ensuring the smooth day to day operations of the Vancouver office. This is a highly trusted, hands on...
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Administrative Coordinator
21 hours ago
Vancouver, Canada Executive Full timeCareer Opportunities with New Miles Immigration, Recruitment & Consulting Services Careers At New Miles Immigration, Recruitment & Consulting Services Current job opportunities are posted here as they become available. IGG.com Canada Inc. (https://www.igg.com/), a leading developer and publisher of mobile games, is seeking a motivated and detail-oriented...
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Vancouver, Canada Executive Full timeA leading developer of mobile games in Vancouver is seeking a motivated Administrative Coordinator. You'll manage daily office operations, maintain records, and support various projects. The role requires a college diploma and 2 years of related experience, with skills in Microsoft Office and excellent communication. A competitive wage of $28.85/hour and...
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Executive Assistant/Office Coordinator
2 weeks ago
Vancouver, BC, Canada Vancouver Coastal Health Full time €63,620 - €91,440Salary DetailsThe salary range for this position is CAD $31.81/Hr. - CAD $45.72/Hr. Job Summary Come work as an Executive Assistant/Office Coordinator with Vancouver Coastal Health (VCH)! Reporting to the Vice President (VP) of Strategy, Innovation and Planetary Health, the Executive Assistant/ Office Coordinator provides confidential executive and...
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Executive Assistant/Office Coordinator
2 weeks ago
Vancouver, BC, Canada Vancouver Coastal Health Full time €63,620 - €91,440Salary DetailsThe salary range for this position is CAD $31.81/Hr. - CAD $45.72/Hr. Job Summary Come work as an Executive Assistant/Office Coordinator with Vancouver Coastal Health (VCH)! Reporting to the Vice President (VP) of Strategy, Innovation and Planetary Health, the Executive Assistant/ Office Coordinator provides confidential executive and...
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Executive Assistant/Office Coordinator
2 weeks ago
Vancouver, BC, Canada Vancouver Coastal Health Full timeDescription JOB SUMMARY:Reporting to the Vice President (VP) of strategy, innovation, and planetary health, the Executive Assistant/ Office Coordinator provides confidential executive and administrative support to a member of the Vancouver Coastal Health (VCH) Senior Executive Team (SET). The position coordinates the administrative support functions and flow...
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Executive Assistant/Office Coordinator
2 weeks ago
Vancouver, BC, Canada Vancouver Coastal Health Full timeDescription JOB SUMMARY:Reporting to the Vice President (VP) of strategy, innovation, and planetary health, the Executive Assistant/ Office Coordinator provides confidential executive and administrative support to a member of the Vancouver Coastal Health (VCH) Senior Executive Team (SET). The position coordinates the administrative support functions and flow...
