Personal Secretary Personal Secretary

4 weeks ago

Victoria BC, Canada PFD Style Corp. Full time

Executive Assistant - Apparel Design and Sourcing Company: PFD Enorsia Canada Corporation
Employment Type: Full-Time (37.5 hours per week)
Compensation: $21–$25 per hour, plus benefits
Probation Period: 3 months
PFD Enorsia Canada Corporation is seeking a highly organized and detail-oriented Executive Assistant / Office Administrator to support the CEO and oversee day-to-day business operations. This role combines executive support, office administration, and apparel sourcing coordination—ideal for candidates with experience in fashion operations, merchandising, or small business management. The successful candidate will play a key role in managing communication, coordinating projects across Canada and overseas, maintaining documentation, and supporting the smooth functioning of business operations. Provide direct administrative and executive support to the CEO, including calendar, email, travel, and correspondence management.
track follow-ups and project actions.
Manage office logistics, vendor communications, and incoming/outgoing correspondence.
Oversee document control and standardized templates for contracts, invoices, and purchase orders.
Coordinate team meetings, agendas, minutes, and project updates across departments.
Maintain operational oversight on project timelines, deliverables, and reporting.
Oversee software subscriptions and productivity tools, including ChatGPT Plus and marketing platforms.
Handle procurement, inventory, and general office management responsibilities.
Act as a communication bridge between Canadian operations and international sourcing offices (Bangladesh, Pakistan, etc.).

2+ years of experience as an Executive Assistant, Office Administrator, or in apparel/fashion operations.
~ College or Undergrad degree (preferably from Canadian institutions)
~ Proficiency with Microsoft Office Suite and collaboration tools (e.g., Familiarity with ERP/PLM systems and document management best practices is an asset.
~ Valid driver’s license and ability to travel weekly between Vancouver and Victoria.


Hourly rate: $21–$25 , based on experience
~Comprehensive benefits package after probation
~ Travel expenses for business trips covered
~

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