Summer Rentals and Bookings Student

Summer Rentals and Bookings Student Reporting to the Rental and Bookings Supervisor, this temporary full‑time position (May 12 – Aug 29, 2026) assists with rentals, special event bookings, and clerical support. Closing Date: Friday, January 2, 2026 at 4:30 PM. Key Responsibilities Provide positive and professional customer service for internal and external customers. Assist with intake of facility request forms for rentals and events and track metrics. Respond to inquiries from user groups and individuals to book sports, leisure and recreation activities within the City of Belleville. Create seasonal and daily contracts/permits using established formats for ice, meeting rooms, parks, community centres, sports facilities, and events. Manage the special event process, including contacting event organizers and obtaining paperwork. Collect insurance and documentation for facility rentals, including special events. Collect, research and analyze data, including updating municipal comparator data. Provide clerical support to the rentals office and other sections within the department when required. Prepare brochures and marketing materials for facility rentals and special events. Coordinate client follow‑ups in collaboration with Accounts Receivable. Take notes during meetings and site visits (indoor and outdoor) with community user groups, customers, businesses, promoters and City staff. Minimum Qualifications High School Graduation Diploma. Enrolled in a two‑year college diploma in recreation, sport management, tourism, business, public relations or equivalent. Successful Criminal Record Check ("CRC") and Vulnerable Sector Screening prior to commencing work. Valid Driver’s License class "G" and maintained driver’s abstract. Proficient use of computers with advanced skills in word processing and spreadsheet software (Excel, Internet, Word, integrated financial programs, recreation programs, website, etc.). Preferred Qualifications Valid Standard First Aid and C.P.R. "C" Certification or willingness to obtain. Experience with recreation software (Xplor Recreation) or booking programs. Project or event management experience. Experience working in a municipal recreation setting. Experience with marketing and use of Canva, Adobe InDesign or related software. Required Qualifications Excellent communication skills, both oral and written. Ability to work in a fast‑paced environment and balance a workload with regular changing priorities. Strong public relations, coordination and customer service skills. Awareness of City programs and strong public relation skills. How to Apply Apply at www.belleville.ca/careers. Only those selected for an interview will be contacted. Email is the primary communication channel; please regularly check your email and use a checked address. Applicants are required to provide a satisfactory Criminal Reference Check dated within the past six months and, if a requirement of the position, a driver’s abstract to the Human Resources Department on or before the date of the interview but no later than the commencement of employment if selected. The City of Belleville is an equal‑opportunity employer committed to inclusive, barrier‑free recruitment and selection processes and a work environment. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process. Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). #J-18808-Ljbffr