Overnight Family Services Coordinator

OverviewWe are looking for four (4) Overnight Family Services Coordinators to join our team in Toronto.yReporting to the Overnight Manager, Family Services the Overnight Family Services Coordinator is the first line of communication with the Guest Family and is responsible for welcoming and providing service to all families staying at the House or utilizing Family Rooms. The Family Services Coordinator facilitates the family intake and registration process, and coordinates family stays at the House. This role assists in resolving complex and sometimes escalated family situations, remaining calm and professional while diffusing tension to maintain a positive experience for all families onsite. This role provides families with resources to adapt to communal living and settling into Toronto while also ensuring adherence to policies and procedures to provide a safe, warm, comfortable, and compassionate environment for families, guests, and volunteers.The successful candidate will work rotational shifts of 8:00pm to 8:00am, for a total of 77 hours on a bi-weekly schedule at both the House and in our Family Rooms at SickKids.The recurring schedule for this position follows a rotating pattern: 2 days on, 2 days off, 3 days on, 2 days off, 2 days on, 3 days off. The 3-day shift always falls on the weekend (Friday, Saturday, Sunday), therefore this position would work every other weekend.The OrganizationSince 1981, Ronald McDonald House Toronto has served as a place to call home for families with seriously ill children undergoing treatment. Ronald McDonald House Toronto encompasses a House for 81 families in downtown Toronto and seven Family Rooms in hospitals across the Greater Toronto Area and in Sudbury. The families we serve come from throughout Ontario, across Canada and around the world.KEY ACCOUNTABILITIES:Welcome, register and acquaint residents to the House. Assist with family check in/out. Ensure readiness of rooms and the facility and assign rooms to accommodate residents while assessing priorities of resident's needs. Assist families with support needs and special requests as required.Navigate and resolve family concerns and issues by listening actively, empathizing, and utilizing effective problem-solving skills to ensure a satisfactory outcome.Act as the primary contact for the facility operations (Ronald McDonald Toronto House or Family Room at Sick Kids) or family issues that arise during their shift. Work closely with both the House and the Family Room teams to ensure both locations operate according to the guidelines and protocols of Ronald McDonald House Toronto.Manage all aspects of security (property and persons) and report any related issues or concerns.Foster strong values-based relationships with all key stakeholders for both locations, acting as a contact for family referrals, admissions, and support. Work closely with volunteers to engage and support as necessary to maintain a safe and comfortable environment for families.Understand the different needs for each location (the House and Family Room at Sick Kids) and prioritize and support appropriately.Prepare accurate and timely administrative reports and documentation as required for both locations, including maintaining up to date family records, directory, and database.Complete administrative tasks such as answer phones, respond to emails and deliveries, process payments, data entry, filing, general office duties, manage waitlist and referral process, background checks, preparation for meetings, creating and distributing communication materials,etc.Assist with housekeeping and maintenance duties and various events and meeting set-up and execution.Participate in special projects and other duties, as required.QUALIFICATIONS:Education & ExperienceHigh school diploma.Minimum one (1) years’ experience in providing family support services or related services. Experience working in healthcare, with vulnerable populations or not-for-profit organization is anasset.CPR / First Aid Certification. If you don't have it, we will help you obtain it upogement.Knowledge, Skills & AbilitiesStrong customer service skills and experience working with families, hospital stakeholders and volunteers.Exemplary collaboration and interpersonal skills with a demonstrated ability to develop and maintain relationships. Ability to work effectively within a team, as well as independently.Excellent communication (verbal / written) and listeningskills.Detail-oriented and able to prioritize, multi-task and meet deadlines.Strong organizational skills, with the ability to manage multiple deliverables in a time-sensitive environment and adapt to frequently changing priorities.Excellent troubleshooting & conflict resolutionskills.Working knowledge in technology including Microsoft Office and other databases.Ability to manage sensitive situations with excellent judgment, compassion, and discretion.Demonstrated ability to flourish in environments of significantchange.Ability to work flexible hours and shifts, including evenings and weekends to support a 24-hour operation.WhatWe Offer:Impact: Your role directly contributes to the comfort and well-being of families during some of their toughest times.Professional Growth: Gain valuable experience in customer service, volunteer management, and family support in a non-profit healthcaresetting.Supportive Environment: Access to our Employee & Family Assistance Program, as well as a network of caring colleagues dedicated to making a difference.Competitive Compensation and Benefits: Earn a salary ranging from $23.85 – $29.81 per hour ($47,747 - $59,679 annually), group health and dental benefits, access to paid Wellness Days as well as additional paid Religious Leave days, RRSP eliUIREMENTS:Completion of satisfactory reference check and background check.Please note that only those candidates selected for an interview will becontacted.This posting is for an active vacancy that the organization is currently seeking to fill.We do not use artificial intelligence (AI) or automated decision-making tools to screen, assess, or selectcandidates.Ronald McDonald House Toronto is an Equal Opportunity Employer.Ronald McDonald House Toronto is committed to diversity and inclusiveness in the workplace and as an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population and families we support.We encourage applications from members of groups that have been historically marginalized, including but not limited to Aboriginal, Indigenous, Metis and Inuit peoples, racialized groups/persons of colour, people with varying abilities, members of visible minority groups, LGBTQ2S+, those who identify as women, and other equity-seeking groups.When contacted for a job opportunity, please advise the People and Culture team of any accommodations needed in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code to ensure you have access to an equitable process. We request that you provide your accommodation request as soon as reasonably practicable. Any information received relating to accommodation will be addressed confidentially. #J-18808-Ljbffr