Financial Coordinator – Applied Research

OverviewThis is a temporary position ending on or before February 28, 2029, with the possibility of extension. NAIT continues to expand and strengthen its Applied Research initiatives. The successful candidate will help shape and maintain best administrative practices and support Canada’s leading polytechnic environment. The role requires a motivated administrative professional with high attention to detail, who enjoys maintaining an organized work environment and has well developed time management skills.

To apply, please submit your materials through NAIT’s Careers site at www.nait.ca/careers. Note: This position is temporary and may be extended. Reporting to the Manager, Financial Administration Support Team, this role provides support and guidance to Research Centres in Industry Solutions. The position facilitates all research and innovation activities in the Centre by leading, coordinating, tracking, managing and finalizing administrative details, reporting and financial management of grants.

The successful candidate will provide the Manager with assurance that the Centre has performed due diligence to meet funders’ expectations. This role is critical to supporting the growth of Industry Solutions. Key ResponsibilitiesSupport the research lead and specialists in grant application and research contract processes, including budgetary review and submission of approved applications to the Grants & Proposal team for final submission to funders/partners. Understand centre and project level financial information to provide guidance to technical leads and managers.

Coordinate all Research Centre agreements, both NAIT-generated and externally generated Project Agreements. Manage requisitions, invoices, payments, journal entries, budgets, and contract agreements. Review expenses for compliance and eligibility with various funder guidelines. Coordinate month-end activities and meet tight deadlines.

Advise researchers on cash flow situations, providing monthly statements and projections at the grant/project level. Prepare quantitative and qualitative financial reports internally and for external funders, ensuring compliance with reporting requirements and deadlines. Create detailed working papers for in-kind contributions, including necessary agreements. Provide planning documents, reports, and variance analysis to Industry Solutions Leadership.

Support Centre leadership in the preparation, tracking, and reporting of NAIT budgets and forecasts for Industry Solutions in the annual budget process. Develop, track, and report on capital procurement for external funders. Coordinate information for internal and external auditing and reporting purposes. Special projects as required.

Skills

& AbilitiesStrong customer service focus, with the ability to prioritize in a fast-paced environment and meet deadlines. Excellent interpersonal and communication skills, including adapting style to different audiences and situations. Ability to clarify financial details and present them to decision makers. Highly organized and responsive with keen attention to detail.

Strong critical thinking—evaluating, questioning, and analyzing information. QualificationsAccounting, Finance, or Business Degree preferred; a related diploma may be considered with significant related experience.3–5 years of related experience with extensive and proven financial administration experience.

Experience

with research grant facilitation and management is a strong asset. Project management and budget preparation/support experience required. Advanced Excel skills; experience with Microsoft 365 and WorkDay Finance is an asset. Applicants with education credentials earned outside Canada should have their credentials evaluated by World Education Services (WES), International Qualifications Assessment Service (IQAS) or the Comparative Education Services (CES).

Remuneration$71,863.49 – $96,641.22 annually, plus a comprehensive benefits package. Classification – Coordinator II. This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement. How to ApplyPlease submit a resume and cover letter to be considered for this opportunity.

About NAITWe are known as one of Alberta’s top employers. NAIT’s culture emphasizes respect, collaboration, celebration, creativity, and accountability. We prioritize the employee experience with benefits, health and wellness programs, work-life balance, recognition, and opportunities for professional and personal growth. We offer paid time off between Christmas and New Year’s, and a flexible work environment.

Remote positions require residence within Canada. NAIT is committed to fostering a safe, inclusive environment through our Centre for Community and Belonging (CCB) and our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion. If you require accommodations, please contact careers@nait.ca. #J-18808-Ljbffr