Accounting Administrator

1365 Richmond Rd, Ottawa, ON K2B 6X6, Canada Job Description Posted Friday, January 9, 2026 at 5:00 AM Job Title: Accounting AdministratorDepartment: Corporate ServicesStatus and Hours: Temporary Part-Time (20h/week, 4 months contract)Pay scale: $21.037 - $24.75Reports to: Director, FinanceDeadline: Until Filled This position is an existing vacancy Who are we? Pinecrest-Queensway Community Health Centre is an innovative, community-based, multi-service centre. We strive to meet the needs of the diverse communities we serve. We work in partnership with individuals, families, and communities to achieve their full potential, paying particular attention to those who face barriers to care due to race, gender, income and/or ability. PQCHC is an equal opportunity employer and values diversity in its workforce. If at any stage in the selection process, you require accommodation due to a disability, please let us know the nature of the required accommodation. Job Summary This Accounting Administrator role combines hands-on accounting operations with analytical responsibilities. The person will perform daily transactional tasks (AP/AR, data entry, reconciliations) while also producing account analysis, supporting month end close, preparing variance explanations and contributing to process improvements and reporting. The role requires strong attention to detail, solid accounting fundamentals, and the ability to translate transactional data into actionable financial insights. Job Specific Responsibilities Process accounts payable: code invoices, match POs, obtain approvals, prepare payments (checks/ACH) and maintain vendor files. Manage accounts receivable: prepare and send invoices, apply payments, resolve payment/billing issues and follow up on past-due accounts. Perform data entry for bills, receipts and recurring journal entries; maintain accurate general ledger activity. Prepare and post recurring and ad hoc journal entries and accruals; ensure entries are supported and documented. Reconcile bank accounts, credit card statements, intercompany balances, prepaid and accrued accounts; investigate and clear reconciling items. Support monthend and year-end close activities to meet deadlines (close schedules, supporting schedules, variance explanations). Analyze account activity and variances vs. budget/forecast; prepare summaries and present findings to the accounting/finance team. Support internal and external audits by preparing schedules, gathering documentation and responding to requests. Identify and implement process improvements and automation opportunities (e.g., invoice workflow, reconciliation tools). Provide ad hoc financial analysis and assist with special projects (system implementations, reporting enhancements). Provide backup support for payroll inputs or coordination with payroll provider, as needed. Qualifications Diploma/bachelor's degree in accounting. 1–2 years combined experience in accounting operations and financial or accounting analysis preferably in Not-for-Profit organizations. Working knowledge of basic accounting principles (GAAP) and journal entry mechanics. Proficiency in Microsoft Excel (formulas, pivot tables, XLOOKUP/VLOOKUP). Experience with accounting software/ERP (Sage, NetSuite, Oracle, or similar). Accuracy, initiative and continuous improvement mindset. Strong verbal and written communication; able to explain accounting items to non-accountants. Time management and the ability to meet tight deadlines. Problem-solving and investigative skills. Professionalism and confidentiality handling financial information. 1365 Richmond Rd, Ottawa, ON K2B 6X6, Canada #J-18808-Ljbffr