Undergraduate Assistant

Date Posted: 01/12/2026 Req ID: 46579 Faculty/Division: Faculty of Arts & Science Department: Dept of Geography Campus: St. George (Downtown Toronto) Position Number: 00056598 About us The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs. Founded in 1935, the Department of Geography & Planning is one of the oldest and largest geography departments in North America. Geographers study the spatial dimensions of human and biophysical activity, while planners help local and regional communities envision their future and find ways to get there. Located in downtown Toronto, our department lies in a sophisticated, harmonious geography and planning environment. Together, our programs reflect the diversity of the field, which we see as a source of intellectual excitement and strength. We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world. Your opportunity Reporting to the Department Business Officer and working closely with the Undergraduate Administrator, and with the Undergraduate Chair, the Undergraduate Assistant provides administrative support for the undergraduate program which includes administrative support for the urban studies program, administrative tasks to support the teaching assistant workflow process, as well as other undergraduate program activities. This is a term position until June 2027. Responsibilities Providing detailed information to students on program and/or course requirements Acting as the first point of contact for general enquiries, disseminating program and/or service information Coordinating the recruitment and training process for teaching assistants Receiving and passing on evaluation materials for review Maintaining information on digital platforms Handling sensitive and/or confidential information Preparing draft employment letters using templates Generating reports Essential Qualifications Advanced College Diploma (3 years) or acceptable equivalent combination of education and experience. Minimum two (2) years’ relevant experience in a post-secondary or similar environment providing program and process information, administrative support, and other assistance to students, faculty, and visitors. Experience working with academic and student related programs, practices, and procedures. Experience providing front-line service and detailed explanations to prospective & current undergraduate students from diverse backgrounds. Demonstrated experience with generating and extracting reports to produce and format documents and spreadsheets. Experience taking minutes for meetings and using survey creation tools. Strong computer skills, including proficiency with MS Office (e.g. Word, Excel, Outlook, Teams, etc.), databases and group scheduling software. Demonstrated advanced skills with ROSI, ROSI Express, eMarks, Degree Explorer, Quercus, or other similar student or equivalent information systems. Demonstrated ability to take initiative and work proactively. Demonstrated ability to follow and maintain processes and implement workflow improvements. Strong organizational skills to coordinate logistics of meetings and events. Excellent organizational and time-management skills with demonstrated ability to meet deadlines, and to manage competing, new, and changing priorities. Demonstrated strong client service orientation and ability to communicate with tact, diplomacy, and discretion on handling confidential information. Excellent written and verbal communication and interpersonal skills. Strong attention to detail, ability to enter data and maintain processes with detail and accuracy. Assets (Nonessential) Experience working with the University of Toronto, and/or Faculty of Arts and Science undergraduate practices and procedures, and the University of Toronto fees schedules. To be successful in this role you will be Multi-tasker Organized Possess a positive attitude Tactful Team player Closing Date: 01/20/2026, 11:59PM ET Employee Group: USW Appointment Type: Budget - Term Schedule: Full-Time Pay Scale Group & Hiring Zone: USW Pay Band 08 -- $63,963. with an annual step progression to a maximum of $81,797. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Job Category: Student Services Note: This is a term position until June 2027. Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position. Diversity Statement The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission. As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP. Accessibility Statement The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca. #J-18808-Ljbffr