Infrastructure & Capital Development Administrator

Job Posting: #61-25 Job Title: Infrastructure & Capital Development Administrator Division: Infrastructure and Capital Development The District of Sault Ste. Marie Social Services Administration Board is seeking an Infrastructure & Capital Development Administrator. This position provides comprehensive administrative support to the Infrastructure & Capital Development team. The role supports the administrative planning and reporting of capital projects, ensuring effective document management, financial tracking, scheduling, and stakeholder communication. Key Duties and Responsibilities Include: Administrative & Office Support Provide day‑to‑day administrative support to the Infrastructure & Capital Development team, including correspondence, filing, and document control. Coordinate calendars, meetings, site visits, and project‑related appointments; prepare agendas, minutes, and action logs. Draft, format, proofread, and distribute reports, briefing notes, letters, and presentations. Maintain organized electronic and hard copy filing systems in accordance with DSSAB record retention requirements. Capital Project & Infrastructure Support Assist with administrative aspects of capital projects, including tracking project documentation, contracts, change orders, and approvals. Support procurement and contract administration processes in accordance with DSSAB policies and applicable legislation. Coordinate communication between project team members, consultants, and external partners. Financial & Reporting Support Assist with financial administration related to capital projects, including purchase requisitions, invoice processing, and payment tracking. Maintain spreadsheets and databases to track project budgets, expenditures, and commitments. Support the preparation of funding claims, audits, and reporting to provincial and federal funding bodies. Reconcile records and flag discrepancies for review by management. General Tasks Ensure work is completed in compliance with DSSAB policies, procedures, and applicable legislation (e.g., procurement, privacy, and accessibility requirements). Handle confidential and sensitive information with discretion and professionalism. Support accessibility and customer service standards when interacting with the public and stakeholders. Provide reception or back‑up administrative support as required. Participate in team meetings and contribute to continuous improvement of administrative processes. The successful candidate will demonstrate effective communication skills, consistently exercising tact and diplomacy in all interactions. They will have the ability to interpret procedures, policies, and government correspondence, supported by advanced knowledge of computerized processes and applications. Strong time management and organizational skills are essential, along with a high level of accuracy, attention to detail, and professionalism. The role requires intermediate proficiency in the Microsoft Office suite, including Outlook, Word, Excel, and PowerPoint, as well as the ability to work both independently and collaboratively within a multidisciplinary team. Additional Qualifications for this Position Include: Diploma in Office Administration, Business Administration, or a related field, or an equivalent combination of education and experience. 2 years of progressive administrative experience, preferably in a public‑sector, construction, engineering, or capital development environment. Experience supporting capital projects, procurement, or financial administration is considered an asset. A valid Ontario driver’s license and a vehicle available for use on the job. Ability to communicate in both official languages is considered an asset. Should you be interested in applying for this exciting career opportunity, please forward your cover letter and resume as one PDF document to recruitment@socialservices-ssmd.ca with the subject line referencing Job Posting #61‑25 Infrastructure and Capital Development Administrator. Only candidates selected for an interview will be contacted. Salary Range: $68, 805 – $81, 935 Job Class: Non‑Union JC 2 Job Type: Full‑Time Work Hours: 35 hour work‑week, 8:30 am – 4:30 pm Closing Date: January 9 2026 at 1600 hours The District of Sault Ste. Marie Social Services Administration Board is an inclusive employer. Accommodation is available in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. Individuals requiring accommodation during the application and/or the interview process should contact Human Resources as soon as possible to make appropriate arrangement. #J-18808-Ljbffr