Procurement Officer

Procurement OfficerTracking Code: req1889Faculty/Department: Information Technology (IT) Services DepartmentNumber of Positions: 1Appointment Type: Full-Time ContinuingHours of Work: 35 hours per weekSalary Range: Level 8 - Starting Salary, Step 1 $78,038Posting Date: January 22, 2026Closing Date: February 4, 2026 (7:00 pm EST)OverviewThis position is a procurement specialist for all hardware, software and peripherals required for the Information Technology Department, Ontario Tech students, faculty, staff and researchers. The role also performs strategic planning and analysis as it relates to capital asset procurement, transfers and disposition and provides financial planning assistance for IT budgets with the Manager, Planning & Operations.Nature of work: Reports to Manager, Planning and OperationsResponsibilitiesActs as Procurement Specialist for the IT Dept. providing expertise & direction when neededCoordinates all aspects of IT Procurement Process for hardware, software & peripherals for student (TELE) & faculty/staff purchasesProvides coordination & vendor management for all purchases including the annual Bulk Hardware ordersCoordinates procurement work flow among administrative staff, software specialist and software procurement coordinatorOversees all parts of Procurement process for Research & Institutional IT equipment coded direct to other DeptsOversees all parts of Procurement & Chargeback process for other Ontario tech DepartmentsActs as the Financial prime on behalf of the Manager, Planning & Operations by providing expertise when necessaryProvides budget analysis for specific hardware accounts (capital, chargebacks, gain/loss of sale of assets) to the Manager to accurately forecast budget requirementsAssists in budget analysis from previous year’s budget to plan for quarterly forecasts and annual budget submissionPrepares financial calculations in order to analyze future directions related to hardware procurement & dispositionDetermines appropriate financial treatment for capital hardware and software and non-capital hardware and software account codingAdvises staff of policies regarding amortization and signing authority to determine necessary approval levelsManages Financial Reconciliation for all laptop dispositions. (Student & Employee Sales, Lost/Stolen, Write Offs)Calculates the Book Value left from capital dispositions to estimate the budget impactProvides Finance with full PO details for any transfers of capital assets between TELE & Faculty/Staff orgs.Calculate the uplift &/or remaining book value charge for any early/custom employee hardware refreshManages the Equipment Standards ensuring accurate descriptions & prices.Required SkillsStrong attention to detail with a high degree of accuracyExcellent written and verbal communicationDemonstrated problem solving and critical thinking abilitiesAbility to work independently and act as a subject matter expertStrong organizational skills with the ability to multitask and prioritize effectivelyProven ability to manage high-volume transactions in a fast paced environmentExcellent time management skills with the ability to meet tight deadlinesStrong analytical skills including experience with financial analysisAbility to maintain accurate records and documentationEnd to end procurement process management experience (vendor relationship management, quotations, requisition, purchase orders, receipt of goods and supporting documentation). Knowledge of Broader Public Sector guidelines considered an assetRequired EducationCompletion of formal post-secondary/college/university program of 3 academic yearsAn equivalent combination of education and related experience may be considered* Verification of Academic credentials may be requiredRequired ExperienceOver 3 years and including 5 yearsHow to ApplyInterested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until February 4, 2026 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website: https://ontariotechu.ca and which may be amended from time-to-time.Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.Ontario Tech University respects people\'s different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the university\'s policies for accommodating employees with disabilities please review the university’s Accessibility Policy.The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.Job Location: Oshawa, Ontario, CanadaExpected Start Date: 3/16/2026 #J-18808-Ljbffr