CAE Contracts and Files Administrator

Closing Date: January 16, 2026 at 4:00 PM OFFICE OF THE VICE PROVOST ACADEMIC ADMINISTRATION The Office of the Vice Provost Academic Administration oversees UNB's academic hiring, program planning and support, quality assurance, labour relations, and other related projects to ensure successful academic operations. WHAT WE OFFER Full-time | Continuing | Fredericton | Hybrid UNB is committed to ensuring employees can maintain a healthy work-life balance. As such, we are proud to support a hybrid work approach, which includes flexible hours and work-from-home options. Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week Salary Range: $50,245 - $68,479 per annum/hour YOUR FOCUS Reporting to the Vice Provost Academic Administration, the CAE Contracts and Files Administrator plays a critical role in supporting the university's academic operations by managing the lifecycle of Contract Academic Employee (CAE) contracts and maintaining all official files for academic employees. This position ensures that all part-time academic appointments, renewals, and related agreements are processed accurately, efficiently, and in compliance with institutional policies and collective agreements. Review and process CAE contracts, correcting errors when appropriate. Ensure all contracts comply and adhere to university policies, applicable collective agreements, and employment legislation. Maintain accurate records and updates on databases of CAE contracts, the official files of both the AUNBT (CAE) and AUNBT (FT) collective agreements and Student Opinion Surveys on CAE and full-time faculty files. Maintain all official files for academic employees Liaise with academic departments and units on CAI assessment results. Advise on contract-related matters and collective agreement implications. Serve as the point of contact for CAE and official file-related inquiries, inform stakeholders of CAE postings that fall outside regular timelines and communicate contract terms and timelines. Collaborate with academic departments, People & Culture, Faculty Labour Relations, and Finance to ensure timely and accurate processing of contracts. Prepare reports and summaries for the Vice Provost Academic Administration office. Support audits and reviews related to CAE academic appointments, contracts, and other files. Establish the exact nature of employment of a CAE and identify their courses with precision. Identify opportunities to streamline CAI contract workflows and management and improving administrative efficiency. Other duties as assigned. WHAT YOU BRING Bachelor's Degree 1-3 years of experience in office administration or a relevant role. Understanding of contract preparation, employment laws, and collective agreements. Previous experience in the post-secondary sector would be an asset. Additional Strengths Excellent organizational, analytical, and communication skills. Proficiency in the Microsoft Office Suite. Ability to handle sensitive information with discretion and confidentiality. Attention to detail. Additional Information WHY CHOOSE UNB?UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance. ADMINISTRATIVE, PROFESSIONAL AND TECHNICAL GROUP (APT)This position is part of the non-union Administrative, Professional and Technical (APT) group. COMMITMENT TO EQUITY, DIVERSITY & INCLUSIONThe University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada. We thank all who apply; however, only those selected for an interview will be contacted. #J-18808-Ljbffr