Manager, Payroll

3 weeks ago

Nanaimo, Canada Vancouver Island University Full time

Duties:

Reporting to the Manager, HR Systems, Analytics and Compensation, and leading a team of five, the Payroll Manager is responsible to direct and coordinate VIU's payroll function. Plan, direct and coordinate the preparation and execution of VIU's biweekly payroll in an accurate and timely manner while ensuring compliance with tax laws, federal/provincial regulations, union agreements, superannuation rules and University policy. Ensure the payroll processes and procedures have strong internal controls and are carried out in the most cost effective and efficient manner possible. Utilizing strong technical skills act as the owner of the payroll system and continually explore opportunities for the improvement of the payroll function to improve efficiency and effectiveness. Manage the development, implementation, and administration of payroll systems and procedures. Oversee, monitor, and maintain quality controls over payroll data to ensure payroll transactions and payroll commitments are posted promptly and to facilitate the production of accurate and timely reporting.

Use strong leadership and team building skills to foster a cooperative and respectful working environment. Supervise departmental staff including hiring, training, work allocation, and problem resolution. Evaluate performance and make recommendations for personnel actions. Motivate employees to achieve peak productivity and performance and encourage participation in professional development activities.

Oversee and coordinate the planning, implementation, and administration of programs to develop, adjust, and/or enhance payroll systems and procedures to continuously improve efficiency and effectiveness. Provide subject matter expertise, test, and implement new system products, new releases and systems change requests. Consult with internal and external resources to ensure implementation is completed effectively. Participate in development, implementation and maintenance of policies, objectives, short-and long-range planning; develop and implement projects and programs to assist in accomplishment of established goals.

Maintain up-to-date knowledge of payroll issues including legislation, rules and regulations of the Canada Customs and Revenue Agency, and the Pension Corporation of BC and apply all changes within the payroll systems as required. Correspond and liaise with outside agencies on University payroll issues. Responsible to facilitate and direct contact on all Payroll audits. Interpret and apply complex Federal and Provincial regulations, union agreements and University policies to respond to legal requests, court orders, special agreements and other payroll related issues.

Develop and conduct training and provide technical advice and direction to system users regarding data entry policies, procedures and system changes. Communicate with and train the University community on various payroll and taxation issues. Support HR and the Budget Office in labour cost analyses for the University to facilitate decision making. Develop and maintain numerous payroll related reports for internal and external reporting.

Plan and prepare appropriate year end accrual, reconciliation, and variance analysis reports. Liaise with auditors to fulfill year end audit requirements. Plan, coordinated, prepare and distribute all employee tax statements and notifications as required by law.


Required Qualifications:

Bachelor’s degree from an appropriately accredited institution, Payroll Leadership Professional designation from the National Payroll Institute. Minimum five years current, relevant management experience in a complex, high volume, computerized payroll environment. Experience working with enterprise resource planning systems (integrated financial, human resources and payroll systems). Working knowledge of Microsoft 365. An equivalent combination of education and experience may be considered.

  • Proven leadership and supervisory abilities including performance management and staff development experience.
  • Strong analytical aptitude with proven problem-solving skills.
  • Able to manage multiple priorities, meet deadlines and work well under pressure.
  • Ability to take initiative to solve problems and remain open to new ideas and approaches.
  • Accuracy of work and attention to detail are essential.
  • Effective communication skills and ability to convey financial information to individuals with varying degrees of familiarity with technical terminology.
  • Positive attitude and ability to exercise tact, discretion, confidentiality, and good judgment and to establish and maintain effective working relationships with a wide range of people.

Preferred Qualifications:

Preference will be given to candidates with work experience in a post-secondary institution or a publicly funded organization of similar size, and to candidates with payroll experience in a unionized environment.

VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities.

Note:

  • Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
  • All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Vancouver Island University (VIU) is collectively committed to building and sustaining a diverse and inclusive working and learning environment for faculty, staff, and students. In our journey towards greater diversity, we invite applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, persons of all gender identities and sexual orientations who bring value to the VIU community through their lived experiences. We encourage members of all equity-seeking groups to self-identify within their application cover letter. When a candidate voluntarily discloses this information in their cover letter, the information will be used only for the fulfillment of the career opportunity. Disclosure and/or self-identification with an equity-seeking group will not lead to advantageous treatment of a candidate who is not qualified.

#INDHP

#J-18808-Ljbffr

  • Payroll Manager

    3 weeks ago

    Nanaimo, Canada Vancouver Island University Full time

    Join Vancouver Island University (VIU) as the Manager, Payroll, a pivotal leadership role within the Payroll Department. In this role, you will lead a team of five and be responsiblefor directing and coordinating VIU's payroll function. The Payroll Manager plans, directs, and coordinates the preparation and execution of VIU's biweekly payroll in an accurate...

  • Manager, Payroll

    4 weeks ago

    Nanaimo, Canada Vancouver Island University Full time

    Duties: Reporting to the Manager, HR Systems, Analytics and Compensation, and leading a team of five, the Payroll Manager is responsible to direct and coordinate VIU's payroll function. Plan, direct and coordinate the preparation and execution of VIU's biweekly payroll in an accurate and timely manner while ensuring compliance with tax laws,...

  • Payroll Manager

    3 weeks ago

    Nanaimo, BC, Canada Vancouver Island University Full time

    Join Vancouver Island University (VIU) as the Manager, Payroll, a pivotal leadership role within the Payroll Department. In this role, you will lead a team of five and be responsiblefor directing and coordinating VIU's payroll function. The Payroll Manager plans, directs, and coordinates the preparation and execution of VIU's biweekly payroll in an...

  • Coordinator, Payroll

    3 weeks ago

    Nanaimo, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Payroll & Benefits

    1 month ago

    Nanaimo, Canada School District #68 (Nanaimo-Ladysmith) Full time

    Nanaimo Ladysmith Public Schools is seeking a Payroll & Benefits Specialist. This is an opportunity to work with a forward-thinking School District that, together with families and communities, enable all students to become life-long learners and productive, caring citizens by providing inclusive, challenging and engaging educational opportunities through...

  • Payroll Assistant

    3 weeks ago

    Nanaimo, Canada Island Health Full time

    **Job Description**: In accordance with the Mission, Vision and Values, and strategic directions of Vancouver Island Health Authority patient safety is a priority and a responsibility shared by everyone at VIHA and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Under general supervision,...

  • Payroll and Benefits Specialist

    1 month ago

    Nanaimo, Canada School District #68 (Nanaimo-Ladysmith) Full time

    Payroll & Benefits Specialist Nanaimo Ladysmith Public Schools is seeking a passionate and committed professional to join our team as Payroll & Benefits Specialist. Do you possess a keen eye for detail, coupled with the expertise in payroll and benefits administration? We are excited to offer this opportunity for you to join our growing team and play a...

  • Payroll & Benefits Specialist

    1 month ago

    Nanaimo, Canada School District #68 (Nanaimo-Ladysmith) Full time

    Nanaimo Ladysmith Public Schools is seeking a Payroll & Benefits Specialist. This is an opportunity to work with a forward-thinking School District that, together with families and communities, enable all students to become life-long learners and productive, caring citizens by providing inclusive, challenging and engaging educational opportunities through...

  • Balanced Bookkeeper/payroll Administrator

    1 month ago

    Nanaimo, Canada Brilliant Business Solutions inc. Full time

    **Who we are**: Brilliant Business Solutions inc. is a bookkeeping/income tax service that provides clients with peace of mind where their paperwork is concerned which gives the client the time to focus on what they love to do! **What we are looking for**: We’re looking for a senior bookkeeper who can work independently. Someone who is proficient with...

  • Assistant Manager

    4 weeks ago

    Nanaimo, Canada market place swift rent a car Full time

    **Responsibilities**: - Monitor the overall financial performance of the business. - Responsible for the collection and organization of store data. - Be proactive when identifying and solving problems. - Perform financial forecasting activities. - Assist in the development of pricing strategies. - Perform daily operations in a timely manner. - Manage...

  • Controller/office Manager

    1 month ago

    Nanaimo, Canada Graf Concrete & Iron Inc. Full time

    Incorporated in 2011, Graf Concrete & Iron Inc is an Earthworks Specialist, made up of highly driven, motivated and hard working with an ability to work both independently and within a team structure. We believe: - That our single, greatest asset, is the power of our people doing what they love. - That when you keep your eyes on what matters most, anything...

  • Assistant Fitness Manager

    11 hours ago

    Nanaimo, Canada Fitness World Full time

    Assistant Fitness ManagerThe Assistant Fitness Manager (AFM) reports the General Manager and Fitness Manager and oversees all fitness and personal training products and services offerings of a Fitness World location. The AFM builds and maintains an engaged and high performing fitness team of Personal Trainers, and ensures a best in class fitness experience...

  • Station Manager

    4 days ago

    Nanaimo, Canada Intelcom Full time

    Ride the next mile with us! - Responsabilities: - Works with the Regional Operations Manager to set operational goals, measures and reports results on a timely basis. - Plans, directs, and implements station operations and administrative support to meet prescribed productivity and service goals. - Responsible for preparing and analyzing performance reports...

  • Gas Bar Manager

    1 month ago

    Nanaimo, Canada Miami Consumers Co-operative Limited Full time

    **_Mid Island Co-op is hiring a Gas Bar Manager for our Bowen Road Gas Bar, located in Nanaimo, BC_** **Who we are**: Mid Island Co-op is a different kind of business. If you’re a member, you’re an owner. We don’t have a head office somewhere else or shareholders who aren’t members, and all our profits stay right here on Vancouver Island. We support...

  • Gas Bar Manager, Bowen Road

    6 days ago

    Nanaimo, Canada Mid Island Co-op Full time

    _**Mid Island Co-op is hiring a Manager for our Bowen Road Gas Bar, located in Nanaimo, BC**_ **Who we are**: Mid Island Co-op is a different kind of business. If you’re a member, you’re an owner. We don’t have a head office somewhere else or shareholders who aren’t members, and all our profits stay right here on Vancouver Island. We support and...

  • Bookkeeper

    1 month ago

    Nanaimo, Canada Sussex Insurance Agency (Crest Plaza) Inc. Full time

    Education: College/CEGEP - Experience: 1 year to less than 2 years **Tasks**: - Calculate and prepare cheques for payroll - Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems - Maintain general ledgers and financial statements - Prepare other statistical, financial and accounting...

  • Finance Officer

    1 month ago

    Nanaimo, Canada Tillicum Lelum Aboriginal Society Full time

    Tillicum Lelum Aboriginal Friendship Centre offers holistic programs based on cultural and traditional values. We are currently in search of an Interim Finance Officer familiar with financial management within a business environment. Reporting directly to the Executive Director, you will use your knowledge of Excel and Microsoft Office programs alongside...

  • Sales Administrator

    1 month ago

    Nanaimo, Canada Avalon College Limited oa Avalon Career College Full time

    Education: College/CEGEP - Experience: 1 year to less than 2 years **Tasks**: - Arrange training for staff - Conduct performance reviews - Oversee payroll administration - Plan and control budget and expenditures - Work with the marketing department to understand and communicate marketing messages to the field - Determine strategic planning related to new...

  • Sales Administrator

    6 days ago

    Nanaimo, Canada Avalon College Limited oa Avalon Career College Full time

    Education: College/CEGEP - Experience: 1 year to less than 2 years **Tasks**: - Arrange training for staff - Conduct performance reviews - Oversee payroll administration - Plan and control budget and expenditures - Work with the marketing department to understand and communicate marketing messages to the field - Determine strategic planning related to new...

  • Administrative Assistant

    1 week ago

    Nanaimo, Canada Dinghy Dock Pub Full time

    Wage: $25/h Permanent employment, Full time Language: English Education: secondary school or equivalent experience Experience: 3years or more Supports Offifice Manager by administering tests; scheduling appointments; conducting orientation; maintaining records and information. Duties will include but not limited to: Substantiates applicants' skills by...