Program Administrative Support Coordinator
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Support UBC Family Practice programs through complex calendar management, confidential correspondence, and operational coordination at the Point Grey campus. This administrative role connects leaders, faculty, staff, learners, and stakeholders.
Within UBC’s Department of Family Practice, the Program Administrative Support role provides comprehensive support to the Program Director, leadership team, faculty, staff, and learners. You will apply sound judgment, discretion, and tact while managing information requests, program data, meetings, and projects. The position also supports credit card reconciliation, facilities activities, and program initiatives.
Key Responsibilities:
- Manage the Program Director’s complex calendar and appointment requests
- Prepare confidential correspondence, forms, agendas, and meeting materials
- Reconcile credit card transactions and resolve documentation issues
- Track committee attendance, project requests, and completion progress
- Coordinate facilities activities, office moves, renovations, and safety procedures
Requirements:
- Extensive knowledge of Department, Program, University, and Faculty operations
- Sound judgment, discretion, and tact responding to inquiries
- Ability to prioritize referrals, responses, and administrative actions
- Accuracy reviewing transactions, coding, documentation, and attendance data
- Ability to support confidential leaders, faculty, staff, and learners
Bring calendar management, confidential administration, reconciliation, and project tracking skills to UBC Family Practice program support.
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